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Executive Assistant
Job in
Baltimore, Anne Arundel County, Maryland, 21203, USA
Listed on 2026-02-28
Listing for:
Medstar Research Institute
Full Time
position Listed on 2026-02-28
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Job Summary:
Med Star Health is seeking a highly organized, proactive, and polished Executive Assistant to provide dedicated administrative support to a Vice President of Philanthropy. This is a high-visibility role ensuring seamless day-to-day operations, proactive calendar management, and coordination of key initiatives that support philanthropy and grant development across Med Star Health.
The ideal candidate is detail-oriented, exercises sound judgment and thrives in a fast-paced executive environment where discretion and professionalism are essential.
Key Responsibilities
* Manage complex executive calendars, meetings, and travel logistics; coordinate conference calls and web-based meetings.
* Screen and prioritize communications; serve as liaison with Finance, Payroll, HR, Purchasing, and other internal partners.
* Prepare correspondence, reports, presentations, and meeting materials with a high level of accuracy and professionalism.
* Coordinate executive and departmental meetings, including scheduling, agenda preparation, minutes, catering, and AV setup.
* Maintain confidential files, records, and documentation with discretion and integrity.
* Track invoices, process expense reports, and assist with department budgeting and purchasing activities.
* Support special projects, grant development initiatives, and cross-functional philanthropic efforts.
* Anticipate needs, identify issues, and exercise independent judgment to ensure smooth executive operations.
Minimum Qualifications
* Associate's degree required (or equivalent combination of formal secretarial training and experience).
* Progressively responsible administrative experience supporting senior leadership.
* Exceptional written and verbal communication skills.
* Advanced organizational, prioritization, and time-management skills.
* Proficiency in Microsoft Office Suite and standard office technology.
* Ability to manage confidential information with professionalism and discretion.
This position has a hiring range of
USD $65,062.00 - USD $ /Yr.
Job Summary:
Med Star Health is seeking a highly organized, proactive, and polished Executive Assistant to provide dedicated administrative support to a Vice President of Philanthropy. This is a high-visibility role ensuring seamless day-to-day operations, proactive calendar management, and coordination of key initiatives that support philanthropy and grant development across Med Star Health.
The ideal candidate is detail-oriented, exercises sound judgment and thrives in a fast-paced executive environment where discretion and professionalism are essential.
Key Responsibilities
* Manage complex executive calendars, meetings, and travel logistics; coordinate conference calls and web-based meetings.
* Screen and prioritize communications; serve as liaison with Finance, Payroll, HR, Purchasing, and other internal partners.
* Prepare correspondence, reports, presentations, and meeting materials with a high level of accuracy and professionalism.
* Coordinate executive and departmental meetings, including scheduling, agenda preparation, minutes, catering, and AV setup.
* Maintain confidential files, records, and documentation with discretion and integrity.
* Track invoices, process expense reports, and assist with department budgeting and purchasing activities.
* Support special projects, grant development initiatives, and cross-functional philanthropic efforts.
* Anticipate needs, identify issues, and exercise independent judgment to ensure smooth executive operations.
Minimum Qualifications
* Associate's degree required (or equivalent combination of formal secretarial training and experience).
* Progressively responsible administrative experience supporting senior leadership.
* Exceptional written and verbal communication skills.
* Advanced organizational, prioritization, and time-management skills.
* Proficiency in Microsoft Office Suite and standard office technology.
* Ability to manage confidential information with professionalism and discretion.
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