Executive Assistant

Overview

KAIROS, Inc. is searching for an energetic, experienced, and highly motivated Executive Assistant to join our team. This position will be located at our office headquarters in California, MD.

Established in July 2013, KAIROS, Inc. is a growing Woman Owned Small Business (WOSB) providing full life cycle Cybersecurity, Program Management, Engineering, Logistics, Additive Manufacturing, and Training and Education services focused on optimizing customers’ program performance and mission through proven methodologies and ethical practices. Our headquarters is in California, MD near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential.

• Anticipate executive needs and requirements, provide appropriate materials, and bring together the appropriate people and resources to address issues
• Provide high level administrative support and assistance to company executives
• Schedule and attend meetings for and with company executives, ensuring minutes, actions, and appropriate documentation is collected, distributed, and staffed
• Maintain front desk operations during company core hours
• Welcome and direct visitors and clients
• Handle sensitive and confidential information professionally and in confidence
• Maintain KAIROS corporate conference room(s) (scheduling, facility, and meeting preparation)
• Perform clerical functions such as preparing correspondence; receiving guests; supporting other office staff and meeting coordination, as needed
• Support operations team with special projects and other assignments, under the direction of company executives, as needed
• Performs additional duties as assigned

• Strong customer relations, analytics, and documentation skills
• Self-starter, highly motivated, strong work ethic with a commitment to quality
• Microsoft Office Suite proficiency, i.e., Word, Excel, Power Point
• Understand the importance of task prioritization, consequence, and suspense
• Ability to work within a challenging, fast-paced, team-oriented environment
• Ability to work independently
• Ability to multi-task and meet competing, deliverable deadlines
• Detail oriented
• Excellent interpersonal and customer service skills
• Excellent verbal and written communication skills to provide clear status and/or communicate issues
• Ability to adapt to evolving technology

• High School Diploma, required
• Bachelor’s degree in business administration or related field, preferred
• At least three (3) years of experience working in an administrative field. At least one (1) year of experience supporting Director level or above
• Experience with SECNAV Manual US Naval Correspondence (preferred)

This position is subject to a government security investigation and must meet eligibility requirements for access to classified information. To complete the requirements for government security clearance investigation you must be a U.S. Citizen and be able to complete the full background investigation. This position requires an Active Secret Security Clearance.

While skills, education, and experience are key factors, they are not the sole determinants of salary. Other determining factors include but are not limited to location, contract budgets and requirements, and government labor category guidelines. The estimated salary range for this position is $60,000.00 to $75,000.00. KAIROS also provides a comprehensive benefits package as additional employee compensation.

KAIROS, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national origin, or any other characteristic protected by federal, state, or local laws.

• Medical Coverage
• Employer Paid Dental, Vision, Basic Life/AD&D, Short-Term/Long-Term Insurance
• Health Savings Account with Contribution by Employer
• 401K Plan with Employer Matching
• Annual Discretionary Bonuses
• Paid Time Off
• Eleven (11) Paid Holidays
• Certification reimbursement program
• Tuition Reimbursement Program
• Paid Parental Leave
• Employee Assistance Program (EAP)
• Rewards and recognition programs
• Community outreach events through our KAIROS Kares group

To learn more about our organization be sure to check out our website,