Administrative Assistant

Administrative Assistant I page is loaded

Apply locations University of Maryland Eastern Shore posted on Posted 4 Days Ago job requisition

The Department of The Built Environment invites applications for an Administrative Assistant I part time contractual position (18 hours per week) for the Career and Technology Education Program, starting in May 2025. The position does not offer benefits. This position is stationed at UMES Career and Technology Education off-campus site located at the Baltimore Museum of Industry (BMI), 1425 Key Highway, Suite 101, Baltimore, MD.

This is not a virtual position. Occasional travel between campuses may be required.

• Assist students with scheduling, registering, and making payments for courses.
• Marketing of certification pathways offered and recruitment of new high school teachers statewide for enrollment in required courses.
• Collecting and reporting of data for enrollment and completion is required along with updating the website information as needed.
• Edit, format, and revise a variety of documents and materials created by others, proofreading for grammatical, typographical and basic content errors.
• Maintain paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security; enter, update, and retrieve information as needed; ensuring confidentiality of records.
• Screen telephone calls and visitors; schedule and coordinate meetings and appointments.
• Make travel arrangements following general instructions and campus procedures. Perform necessary follow-up for vouchers, expense reports, and reimbursements.
• Initiate requisitions, disbursement vouchers and purchasing orders, collaborating with procurement, accounts payable, IT, and physical plant.
• Order supplies as needed.
• Preparation of reports, databases and other documents, such as those related to VISA purchases and monthly reconciliations using the University Financial System.
• Maintain the confidentiality of program information and records.
• This position includes regular interaction with various departments on the main campus for student assistance and inclusion of current procedures.
• Experience with handling confidential data.
• Perform other related duties as assigned.

• Knowledge of Microsoft Office Suite, university or other business software applications.
• Willingness to learn Canvas, Workday, Dropbox Sign, Word Press, and Adobe Acrobat.

EDUCATION: High School Diploma or GED

EXPERIENCE: 2 years experience providing administrative support.

OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.

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Organization's Summary Statement:

About the Department The Department of the Built Environment is one of five departments in the School of Business and Technology. With six tenure track/tenured faculty, and approximately 20 part-time adjuncts; the department serves around 50 students on the Princess Anne campus and 200 full and part-time students at our off-campus sites. The two primary off-campus sites are located at the Universities at Shady Grove in Rockville, Maryland, and the Baltimore Museum of Industry (BMI) in Baltimore, Maryland.

About the School The School of Business and Technology is home to five academic departments:
Business Management, and Accounting;
Engineering and Aviation Sciences;
Hospitality and Tourism Management;
Computer Science and Engineering Technology; and The Built Environment. Additionally, the School offers several of its programs at the University System of Maryland (USM) regional centers and off-campus locations including the Universities at Shady Grove, USM Hagerstown, and the Baltimore Museum of Industry.

About the University:
Enrolling over 2,500 students, The University of Maryland Eastern Shore (UMES) is a land-grant, historically black college founded in 1886 as the Delaware Conference Academy. Since its beginning, the institution has had several name changes and governing bodies. It was Maryland State College from 1948 until 1970, when it became one of the five campuses that formed the University of Maryland.

In 1988, it became a member of the then eleven campus (now thirteen) University of Maryland System, now known as the University System of Maryland. UMES is approved by the state of Maryland and fully accredited by the Middle States Association of Colleges and Schools. The university’s main campus is located approximately 15 miles south of Salisbury, Maryland within easy commuting distance to Baltimore, Washington D.C., Philadelphia, and New York.

• May require extended periods of standing, bending, sitting at desk.
• May require lifting up to 25 lbs.
• Requires…