Baltimore, MD Administrative Assistant | Barclay

Overview

TREK Development Group is a Pittsburgh-based real estate development firm specializing in building innovative and sustainable communities. Our mission is to Create Value, Enhance Lives and Strengthen Communities.

At TREK, we believe the right cultural fit is just as important as possessing the skills and qualifications for the job. Our core values:
Aesthetics, Alignment, Collaboration, Compassion, Inclusiveness, Quality, Commitment, Empathy, Humility, Integrity and Responsibility are best described in our commitment to TREK’s Hospitality Covenant. The Hospitality Covenant describes our core practices that we strive to achieve each day:

We believe that every member of the team is important to the success of the community and together we are committed to providing high-quality, community-focused housing.

We are currently seeking an engaged and passionate professional to serve as Administrative Assistant to our Barclay properties with a combined 198 units. The Administrative Assistant is responsible for the showing apartments, participating in the move in/move out process and providing strong administrative support for the Community Manager for a variety of property related tasks. The Administrative Assistant takes pride in the community and motivates others to do the same.

Under the direction of the Community Manager, the Administrative Assistant is responsible for:

• Greet prospects and residents in a professional and courteous manner.
• Answer phones and makes all feel welcome and that they are important to us.
• Assist with Annual Recertifications and enter waitlist applications. Follow up with the applicants regarding status.
• Perform general clerical duties to include but not limited to photocopying, faxing, mailing and filing, maintaining contact/vendor files, signing for and distributing packages.
• Track resident notices and ensure notices are delivered in a timely manner.
• Create a monthly newsletter for our community.
• Collaborate with Community Manager and Maintenance Technicians to build a strong internal team dynamic based on equal respect and understanding with a goal of increased efficiency and team morale.
• Other duties as assigned.

• Compliance experience required
• High school diploma or GED equivalent
• Customer service experience in property/hotel/retail preferred but not required
• Competent computer and technology skills, Microsoft Office required
• Real Page or other industry software experience is a plus but not required
• Excellent communication skills required
• A willingness to work a flexible schedule that would include an occasional Saturday and an evening when necessary

• The employee is occasionally required to move around the buildings.
• Constantly operates a computer and other office equipment.
• May require travel dependent on business needs for corporate meetings.
• Frequently moves equipment weighing up to 50 pounds.
• The person in this position needs to frequently navigate throughout the office to access file cabinets, office machinery, etc.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

$21.00 - $23.00/hr

paid time off and sick days, holidays, medical, dental, vision, employer-paid long-term disability, employer-paid basic life, 401(k) with employer contribution, and EAP

If this sounds like a fit for your passion, skills and experience, we look forward to hearing from you. Please visit our website to learn more about Trek Development Group

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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