Accounting Associate

Overview

The Accounting Associate is responsible for the timely and accurate administration and accounting of rental and financial assistance payments for housing program participants; grant reporting to funders; and preparing monthly journal entries and reconciliations.

• Rental Assistance Processing and Tracking
  • Maintains and reconciles rent rolls.
  • Completes all rent check requests.
  • Issues and mails checks and coordinates with landlords who wish to pick up.
  • Communicates with landlords regarding any outstanding balances that the clients may have, and resolves rent payment issues.
  • Communicates with clients regarding rent payments.
  • Communicates with case managers and other members of the program team regarding clients’ rents.
  • Maintains client files regarding rent payments, internal excel spreadsheet of client rent portions, payments and related data and entry of rental information into Salesforce internal database and HMIS.
• Rental Assistance Billing
  • Prepares all documents and submissions for billing grants with rental assistance, ensuring timely and accurate monthly grant invoicing, and optimizing grant reimbursement.
  • Updates grant tracking reports, monitors spend down on grants with rental assistance.
  • Tracks grant payments and follows up with funders on overdue grants to ensure timely rent advances and collection for rental assistance grants.
  • Maintains records on Security Deposits, rent payments from clients, and grant submissions and payments.
  • Maintains a complete and organized file system for all rental assistance and grant documentation.
• General Ledger Maintenance and Reporting
  • Prepares General Ledger journal entries including in-kind, and indirect costs for assigned programs.
  • Prepares reconciliations and journal entries for account corrections and reclassifications.
• Analysis and Reporting
  • Prepares Account Analysis and troubleshoot account balances as needed.
  • Works with Program Directors to prepare meal count documentation as backup for submitting online invoices in MARS System for CACFP reimbursements.
  • Emails all monthly finance reports with GL detail to program managers.
• Secondary Duties
  • Processes all cash receipts through Remote Check Deposit, prepares cash deposits as needed, and takes deposits to the bank when requested.
  • Follows up with Program Directors, as necessary, to verify the proper general ledger account code and grant code for each invoice.
  • Performs other duties as assigned, within the scope of the position.