Administrative and Fiscal Support Specialist

Job Overview

Job Title: Administrative and Fiscal Support Specialist
Company: Mfinite Consulting, LLC
Employment Type: Full-Time, Contract
Contract Duration: February 2, 2026 – February 1, 2027
Work Arrangement: Hybrid
Location: Baltimore, MD (in-office required at least 2 days per week; Tuesdays mandatory)
Compensation: Hourly rate based on qualifications and experience

Mfinite Consulting is seeking a highly organized and detail-oriented Administrative and Fiscal Support Specialist to provide administrative, fiscal, and operational support within a public-sector, grant-funded environment. This role supports leadership and program teams with financial tracking, procurement coordination, professional development logistics, and day-to-day administrative operations.

The ideal candidate is proactive, detail-focused, and experienced in supporting compliance-driven operations.

• Provide administrative and secretarial support to leadership and staff
• Assist with planning and coordination of statewide and regional meetings, trainings, and professional development activities
• Maintain and utilize fiscal and grants management databases and systems
• Support procurement activities, including purchase orders, RFQs, RFPs, and invoice processing
• Generate and maintain fiscal and programmatic reports
• Respond to inquiries from internal and external stakeholders with professionalism and discretion
• Proofread and review correspondence, reports, and official documents for accuracy and compliance
• Coordinate travel arrangements, timesheets, leave requests, reimbursements, and credit card reconciliations
• Manage calendars, meetings, and scheduling for leadership
• Prepare reports, presentations, spreadsheets, and other documentation as requested
• Maintain accurate electronic and physical filing systems
• Route and track incoming requests and assignments
• Perform additional administrative and operational duties as assigned

• High school diploma or equivalent required
• Associates  or Bachelor s degree preferred
• Minimum of 3 years of experience in administrative support, office management, or fiscal operations
• Experience in public-sector, grant-funded, or compliance-focused environments preferred
• Familiarity with procurement and grants management processes preferred

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience using Smartsheet
• Familiarity with financial or grants management systems
• Strong organizational, documentation, and recordkeeping skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• High attention to detail and accuracy
• Ability to work collaboratively within a team
• Discretion in handling sensitive and confidential information

Hybrid schedule with a minimum of two (2) in-office days per week. Tuesdays are mandatory.

Mfinite Consulting, LLC is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees and contractors.