Grant and Administrative Support Coordinator

About The Role

The Baltimore City Local Health Improvement Coalition (LHIC) is a multi-sector collaborative dedicated to advancing health equity and improving population health outcomes across the city. We are seeking a highly organized and detail-oriented Grant & Administrative Support Coordinator to join our team and support the CDC DP23-2302 Diabetes Health Equity Grant. This role bridges program operations and fiscal processes, ensuring smooth administrative workflows, accurate documentation, and compliance with federal grant requirements.

You’ll work closely with LHIC leadership, fiscal teams, and our contracted partners to drive meaningful impact in diabetes health equity.

• Support documentation, reporting, and compliance for federal and state grant requirements
• Prepare materials for budget updates, invoices, and federal financial reports (FFRs)
• Maintain contracts, MOUs, and procurement documentation
• Track grant deliverables, milestones, and reporting cycles

• Prepare and track contracts, amendments, vendor packets, and compliance documents
• Monitor timelines and renewals for subcontractors and consultants
• Coordinate with fiscal and procurement teams to ensure timely processing

• Manage scheduling, meetings, and calendar support for LHIC and fiscal leadership
• Draft and distribute correspondence, reports, and meeting minutes
• Maintain organized electronic filing systems and track pending items
• Assist with onboarding/offboarding and streamline operational processes

• Maintain financial and programmatic data in tracking systems
• Support dashboards and budget utilization tracking
• Compile and distribute reports on grant outcomes and expenditures

• Serve as a central point of contact across internal and external partners
• Support outreach to schools, community organizations, and vendors
• Assist with presentations, agendas, and public-facing materials

• Associate’s degree in Business, Public Administration, Health Administration, Finance, or related field
• 2–3 years of administrative experience, preferably in public health or grant-funded programs
• Experience supporting contracts, procurement, or fiscal coordination
• Strong organizational and communication skills
• Proficiency in Microsoft Office Suite

• Bachelor’s degree in Finance, Accounting, Public Administration, Business, or Public Health
• Experience with federal grants and reporting
• Familiarity with systems like Workday, FMIS, PMS
• Knowledge of diabetes, community health, or public health initiatives

• Detail-oriented and analytical
• Discreet with sensitive information
• Strong interpersonal and stakeholder communication skills
• Adaptable and proactive in improving processes
• Able to prioritize and manage tasks in a fast-paced environment

Salary: $65,000-$75,000

Timeline: 2 year role