Administrative Assistant

THE OPPORTUNITY

The Greater Baltimore Committeeseeksadetail-oriented, proactive, and tech-literate administrative assistant tojointhe Operations team.

The administrative assistant will handlea range of administrative tasks that keep our operations running smoothly—leveraging

Microsoft 365 and SharePoint, office

AV, CRM platform,project management system, and other technology. They willplay a crucial rolein coordinating andfacilitatingstrong operations of the organization, including calendar management,officeandcross-functional coordination,and event support.

In addition to being a critical member of the Operations team, this role will specifically support the Economic Investment and Strategy teams,supporting scheduling, external coordination, and project management.

This role requires strong communication skills,the ability to multitask and prioritize,theabilityto conceptualize and execute complex scheduling,andawillingnessto adopt technology and learn. The ideal candidate isatrue team player ready to support a dynamic and fast-paced environment.

• Act as a liaison between the Operations team,other GBC teams,and external partners and stakeholders;
• Coordinate and support preparation and follow up from meetings,retreats andteambuildingactivities,conferences,andevents;
• Manage calendars for team members,includingschedulingappointments, meetings,and convenings,and coordinate travel arrangements;
• Prepare, edit, and format documents, reports, and presentations;
• Leverage technology toolsandsupport data capture and qualityin GBC’s core systems, supporting GBC’s technology transformation roadmap(i.e.Salesforce, SharePoint, );
• Coordinate cross-functionally and gather relevant data and input to support decision-making;
• Other duties as assigned, including handling general administrative tasks,i.e.credit card reconciliation,email correspondence,phone inquiries, and supporting preparations of grant applications and reports.

• High school diploma or a General Education Development (GED) certificate, at minimum,required;
• 3+ years experience as an Administrative Assistant or in a similar
  
  EA or coordinator role;
• Strong organizational and time-management skills;
• Excellent written and verbal communication skills;
• Comfort navigating digital tools and open to learning new technologies.
  
  Proficiency in MS Office Suite, Salesforce,and other relevant software is a plus;
• Ability to handle sensitive information with confidentiality;
• Experience working inadynamicandfast-paced environment.

• Adaptable:
  
  You are comfortable navigating changing and fast-pacedenvironmentsand responding to diverse requests for support.
• Rigorous and Disciplined:
  
  Youleave no stone unturned, asking the extra question,capturing every piece of data,and ensuring no balls fall through the cracks.
• Business Acumen:
  
  Youthrive understanding the context of your work - organizational goals,stakeholder,and partner needs– andeffectivelyand appropriately communicate, using strong judgement.
• Ethical and Compliant:
  
  You are the standard bearer, upholding high ethical standards and ensuring compliance with regulations.