Administrative Assistant IV

Job Title

Administrative Assistant IV

Owings Mills, MD (Hybrid)

Contract

$24/hr - $29/hr W2

Our client, a leading financial organization in the investment sector, is seeking an Administrative Assistant IV to join their Legal Compliance & Audit Department. The role supports executive leadership and operational teams, providing high-level administrative support.

• Provide high-level support to assigned executives during peak periods, absences, or transitional phases, including complex calendar and meeting management, document preparation, and planning.
• Support shared mailbox and intake workflows by triaging requests, gathering key details, and ensuring timely completion.
• Review and analyze mail and incoming memos, drafting, editing, and formatting documents, letters, emails, presentations, and reports to determine significance and plan distribution.
• Book travel arrangements, manage itineraries, process expense reimbursements, and understand corporate policies related to T&E.
• Assist with ad hoc assignments and specialized administrative projects to support organizational needs.

• High school diploma or GED required.
• 5+ years of experience supporting C‑Suite executives or senior leadership. Experience in legal environments or collaborating with attorneys is a plus.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint) and MS Apps (Planner, Forms, Power Automate, Power BI), as well as Teams, Zoom, and Adobe.
• Strong verbal, written, and interpersonal communication skills.
• Exceptional organizational and time management skills with the ability to anticipate needs and take initiative.

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay

If this role interests you, click apply now and a recruiter will be in touch to discuss this opportunity.