Administrative Specialist Ii

Introduction

Maryland Department of Labor is currently accepting applications from qualified candidates for an Administrative Specialist II position within the Division of Labor and Industry, Safety Inspection program. As a member of the DLI team, you can have a fulfilling career while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

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10946 Golden West Drive, Suite 160, Hunt Valley, MD 21031

To serve as the primary point of receipt and processing for all program payments, ensuring accuracy, timeliness, and strict adherence to inter‑unit procedures and cash handling policies. This role is responsible for safeguarding funds, maintaining precise financial records, and supporting internal controls. By managing the payment process with integrity and consistency, the position ensures the smooth operation of financial activities, contributes to program accountability, and supports the overall efficiency and effectiveness of the program’s financial operations.

• Serve as the main point of receipt for all payments (Check, Credit Card, and ACH), initiating and managing the payment process by following inter‑unit procedures.
• Ensure strict compliance with all cash handling policies, maintain accurate records, and safeguard funds.
• Log payments and refunds into databases (JRS, Evoke, SIU Access Database) and regularly update and maintain these files to guarantee owner and contact information is accurate, complete, and current.
• Perform quality checks to maintain data integrity and assist in streamlining database processes.
• Process third‑party reports by entering received reports into databases.
• Provide comprehensive administrative support to the Program Manager and Chief Inspectors in the management and oversight of the Safety Inspection Program.
• Assist in developing, implementing, and monitoring new and revised policies, procedures, and processes to ensure alignment with departmental goals and regulatory requirements.
• Conduct research and investigations, gathering and analyzing data for use in compliance cases.
• Independently review case files and determine whether issuing a citation is warranted.
• Perform other duties as assigned by management, including but not limited to providing backup support for clerical staff in their absences.

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non‑commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year‑for‑year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualification(s):

• At least six months of experience handling payments or cash transactions in accordance with established cash‑handling policies and procedures.
• Experience providing administrative support in an office, regulatory, compliance, safety, or customer‑service environment.
• Six months experience performing program support tasks such as updating database records, processing incoming documentation, and assisting customers or staff in a professional office environment.

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned. All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of an…