Executive Assistant Job Baltimore area,Maryland USA,Administrative/Clerical

Executive Assistant
Baltimore, MD 21202

Position is hybrid, onsite 3 days per week:
Tuesday, Wednesday, Thursday

Note: MUST be legally authorized to work in the United States.

ABOUT THE ROLE:

We are seeking a strategic and highly organized Executive Assistant to partner with our Chief Technology Officer. This is not a standard administrative role; it is a partnership designed to function as a force multiplier for the CTO
The ideal candidate understands that a CTO is mostly self-sufficient regarding technology and strategy but requires a gatekeeper and logistician to eliminate administrative toil. You will be responsible for ensuring the CTO's time is focused on high-leverage activities by managing the operational rhythm of the office, unraveling complex logistical problems, and acting as a key liaison between the CTO and internal support functions (HR, Finance, Procurement)

KEY RESPONSIBILITIES:

Strategic Calendar Management:
Go beyond simple scheduling to manage the CTO's time as a portfolio. proactively resolve conflicts, ensure buffer time, and align the calendar with the executive's current strategic priorities
Travel & Expense Logistics:
Manage end-to-end travel arrangements, ensuring seamless itineraries. Handle complex expense reporting, including unraveling complicated billing issues and ensuring compliance
Meeting & Event Orchestration:
Organize and facilitate recurring leadership meetings (Staff Meetings, QBRs) and "Meet & Greets" for new hires. Ensure agendas are set, materials are prepped, and follow-ups are tracked
Cross-Functional Collaboration:

Act as the project lead for administrative initiatives, collaborating with HR, Finance, and Procurement to organize materials for review and move approvals forward on behalf of the CTO
Information Flow: assist in prioritizing the flow of information to the CTO, flagging critical items that require immediate attention while filtering out noise.

THE "RIGHT FIT" (COMPETENCIES & HABITS):

Anticipation & Proactivity:
You don't wait to be told what to do. You monitor the calendar for upcoming crunch times, flag potential double-bookings before they happen, and prepare the executive for what's next
Prioritization Instinct:
You can quickly learn the CTO's preferences to distinguish between what is "Critical" (must interrupt), "Important" (schedule soon), and "Unimportant" (defer or delegate)
Problem Solver:
You enjoy untangling knots—whether it's a messed-up flight itinerary or a confusing procurement—so the CTO doesn't have to
Professional Judgment:
You maintain high confidentiality and represent the CTO with professionalism when interacting with direct staff, vendors, and other executives

REQUIREMENTS:
Mandatory Skills:

At least 5+ years of experience as an Executive Assistant supporting C-Level or VP-level executives, preferably within a technology or fast-paced enterprise environment
Tech Savvy:
Proficiency with modern productivity suites (Google Workspace, Microsoft 365, Slack/Teams, Concur) and an ability to quickly learn new tools. Eager to embrace and level up using the latest Generative AI tooling
Communication:
Strong verbal and written skills, capable of drafting correspondence on behalf of the executive
Agility:
Proven capacity to work independently, adapt to changing schedules, and manage multiple competing demands without getting flustered

Desired Skills:

High School Diploma plus an Associate’s Degree preferred

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

reqOMF-REQ-0004941


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