Administrative Assistant

Job Title:

Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to provide essential support to our team. This role involves general administrative duties, interacting with visitors, and coordinating internal office events. The ideal candidate will be adept at managing office tasks efficiently and maintaining a welcoming environment for visitors.

Responsibilities

+ Provide general support for visitors and ensure a welcoming atmosphere.

+ Distribute incoming and outgoing mail efficiently.

+ Utilize Microsoft Office suite for various administrative tasks.

+ Greet and assist visitors upon arrival.

+ Perform general administrative duties, including answering phones and managing correspondence.

+ Scan and file documents accurately for easy retrieval.

+ Oversee the organization and execution of internal office events, including staff meetings, celebrations, and gatherings.

+ Coordinate the ordering, inventory, and distribution of company apparel, ensuring timely delivery and replenishment.

+ Maintain accurate records of apparel orders and manage vendor relationships.

+ Assist the President and Owner with administrative tasks as needed.

+ Provide support with transactional accounting duties, such as accounts payable and receivable.

Essential Skills

+ Proficiency in data entry and Microsoft Office suite.

+ Strong clerical skills and attention to detail.

+ Ability to manage filing systems effectively.

+ Excellent front desk and greeting skills.

Additional

Skills & Qualifications

+ Previous administrative experience is required.

+ Experience in managing inventory and vendor relationships is a plus.

Work Environment

This position offers a 100% office-based work environment, where you will be at the forefront of office operations. The role requires a professional demeanor and the ability to work effectively in a dynamic and collaborative setting.

Job Type & Location

This is a Contract to Hire position based out of Baltimore, MD.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Baltimore,MD.

Final date to receive applications

This position is anticipated to close on Jan 26, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.