Administrative Specialist; SOM Medical Scientist Training Program

Administrative Specialist (SOM Medical Scientist Training Program)

We are seeking an Administrative Specialist who will provide varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. The role involves research, initiative, independent discretion, and specialized knowledge. It also includes leading or assisting with ad‑hoc or recurring projects, requiring significant collaboration and coordination within and outside the unit.

• Independently manage complex calendars and meeting schedules based on shifting priorities.
• Prepare for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.
• Staff management and team meetings, and follow-up on action items.
• Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders.
• Lead or significantly contribute to recurring or ad‑hoc projects, including providing support or guidance to other staff.
• Assist with planning and conduct of events as needed.
• Perform general office management necessary for efficient operations (e.g., assist with space issues, room reservation requests, technology needs).
• Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non‑employee expense reimbursements.
• Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information.
• Answer questions, provide guidance, and disseminate information.
• Interpret and communicate operating policies.
• actively identify and assist with the resolution of administrative problems.
• Maintain high‑level knowledge of department goals, standards, policies, and procedures, including familiarity with other departments in the school/division.
• Other duties as assigned.

• Bachelor’s Degree.
• Four years of progressively responsible administrative experience, with experience working on special projects and assignments.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diplomaaduation equivalent, to the extent permitted by the JHU equivalency formula.

Classified

Title:

Administrative Specialist

Starting Salary Range: $53,800 – $94,400 annually (targeted $70,000; commensurate with experience)

Employment type: Full Time

Schedule: Monday – Friday 8:30 AM – 5:00 PM

Location: Hybrid – School of Medicine Campus

Department: SOM Admin MDPHD XDBio – School of Medicine