Administrative Financial Assistant

Owner, EASE Painting and Construction Inc.

Reports To: Chief of Corporate Billing and Finance Department, President

• Entering credit card charges, including proper job costing and receipt tracking.
• Manage the AP mailbox and distribute bills to the Project Managers for review and approval. Update bills upon PM approval.
• Record all non-job accounts payable appropriately.
• Enter job estimates into Quick Books.
• Accurately record receipt of inventory purchased from vendor invoices.
• Review inventory totals and address discrepancies.
• Making travel reservations for domestic and international travel.
• Organize international shipping.
• Health Insurance and benefit renewal and tracking.
• Renew and update all Company licenses and certifications as necessary.
• Process regular 401K contributions.
• Process payroll occasionally as a back-up.
• Timekeeping review and approval.
• Vacation and unpaid time off tracking.
• Assist the project managers in preparation of project invoices.
• Completion of annual insurance renewal paperwork. Including assisting with employee health insurance renewals.
• Review EZ-Pass activity regularly and make updates to account as necessary.
• Support and train other employees as necessary.

• Minimum 40-hour work week, 8 hours per day. May be required to work additional hours and on weekends
• Typically, 5-7 hours per day sitting at desk and using a computer (at Company Office)
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

• Proficient in multiple software programs including Outlook, Word, Excel, and Adobe.
• Must have excellent oral and written communication skills.
• Must have a strong background in Quick Books Desktop and advanced Quick Books features such as estimates and inventory tracking.
• Ideal Candidate should be able to multi-task and manage competing priorities in a fast-paced environment.
• Proactive, analytical and organized, optimizing accuracy, timeliness and efficient workflow

Administrative Financial Assistant is a full-time, salaried position, and they are expected to spend the required amount of time to assist the company with administrative and financial tasks identified.

Business / Business Casual is required in office and when meeting with clients and other business meetings. Employees must be clean and well-groomed. Attire must be work appropriate and not distractive in any way.

• Company matched 401K
• Health Benefits, paid holidays, vacation, and personal leave time.
• Salary range is dependent on experience. To start: $46,000 - $65,000

• Entry level

• Part-time

• Finance and Sales

• Construction