Payroll Support Specialist

About the Company

Founded in 1989 and headquartered in Sparrows Point, Maryland, North American Millwright Services (NAMS) is a privately held industrial services and solutions provider with more than 35 years of experience delivering high-quality, precision work. We specialize in fabrication, general contracting, heavy hauling, industrial maintenance, machinery installation, plant relocation, process piping and welding, rigging, and warehousing, supporting complex, mission-critical operations across a wide range of industries.

NAMS operates throughout the Chesapeake region, including Delaware, Maryland, Virginia, and West Virginia, and continues to expand our geographic footprint and service capabilities beyond these areas. Our work combines skilled craftsmanship, modern equipment, and a strong safety-first mindset to deliver reliable, efficient results. As we grow, we remain committed to investing in our people, advancing our technical capabilities, and fostering a professional, team-oriented culture where employees can build long-term careers within a stable and expanding organization.

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Benefits

* Medical, Dental & Vision Coverage

* Company-Funded Health Reimbursement Arrangement (HRA)

* 401(k) Retirement Plan with up to 8% Match

* 100% Company-Paid Life Insurance

* 100% Company-Paid Short-Term Disability

* 100% Company-Paid Long-Term Disability

* Employee Assistance Program (EAP)

* Referral Bonus Program

* Paid Time Off (PTO)

* Paid Holidays

* Ongoing Professional Training & Development

* Opportunities for Advancement

Job Summary

The Payroll Support Specialist provides dedicated support to the payroll function by assisting with the accurate and timely processing of weekly payroll. This role works closely with the Payroll Specialist and accounting team to ensure employee time records, job costing information, and payroll data are complete, accurate, and compliant with company policies. This position reports to the Payroll Manager.

Duties and Responsibilities

* Cross-train with the Payroll Manager to learn all steps involved in preparing and processing weekly payroll.

* Assist with collecting, reviewing, and entering employee time records accurately and on schedule.

* Verify job numbers, hours worked, classifications, and pay rates for accuracy prior to payroll submission.

* Support job-costing accuracy by ensuring time is coded correctly to jobs, phases, and cost categories.

* Serve as the primary point of contact for managing Exak Time including employee setup, job setup, maintenance, and basic troubleshooting.

* Assist with onboarding and offboarding payroll-related setup, including timekeeping access and pay profile updates.

* Support the distribution of pay statements and assist with resolving routine payroll and timekeeping questions from employees.

* Maintain organized, complete, and confidential payroll and timekeeping records in accordance with company policy.

* Assist with payroll-related audits, reconciliations, reporting, and other duties as requested.

Requirements & Qualifications

* High school diploma or equivalent required; associate degree in accounting, business, or related field preferred.

* Minimum 2 years of payroll support, accounting support, or timekeeping administration experience preferred.

* Proficiency in Microsoft Office (Outlook, Word, Excel).

* Strong attention to detail and accuracy in data entry.

* Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.

* Strong verbal and written communication skills for interaction with field employees, supervisors, and accounting staff.

* Ability to handle sensitive payroll and employee information with discretion and confidentiality.

* Ability to work independently while effectively supporting the accounting and operations teams.

Physical Requirements

* Prolonged periods sitting at a desk and working on a computer.

* Ability to walk, sit, stand, balance, stoop, bend, push, pull, lift, and reach.

* Use of both hands; vision, hearing, and ability to communicate clearly.

* Ability to lift up to 25 pounds as needed.

North American Millwright Services, Inc. is an Equal Opportunity Employer.