Executive Assistant Office Coordinator Behavioral Health

We are a fast-growing organization with multiple mental health businesses operating across two locations, alongside a thriving billing company serving other providers in the space. In addition to our clinical and administrative operations, we are actively expanding through several construction and development projects. Our leadership team values efficiency, organization, and innovation, and we are seeking a highly capable Executive Assistant / Operations Coordinator to be at the center of our operations, ensuring executives can focus on strategic growth while everything behind the scenes runs seamlessly.

This is a high-level Executive Assistant/Operations Coordinator position that goes far beyond traditional administrative support. You will report directly to the company owner and provide support to other top executives as needed, serving as a trusted partner who keeps the executive team organized, on track, and prepared for every decision. This role combines executive assistance, operational coordination, and project management, giving you exposure to multiple business units, construction initiatives, and high-level strategic operations.

You will be managing complex calendars, organizing travel, coordinating projects across multiple businesses, and helping the leadership team stay ahead of deadlines. If you thrive on structure, enjoy problem-solving on the fly, and are energized by variety, this is a role where your contributions will have visible impact on the company's growth and success.

• Manage executive calendars, schedule meetings, and organize personal and professional commitments to maximize efficiency.
• Plan and book travel, accommodations, and logistics for executives, ensuring smooth and seamless experiences.
• Oversee operational projects across multiple business units, including mental health services, billing operations, and construction initiatives, coordinating with vendors, contractors, and internal teams.
• Act as a central point of contact for executives, staff, clients, and external partners, ensuring clear communication and timely follow-up.
• Organize, track, and manage priorities for the owner and executive team, keeping projects and initiatives moving forward.
• Support operational initiatives, process improvements, and ad-hoc projects as needed.
• Maintain the highest level of confidentiality and discretion in all executive matters.

• Proven experience as an executive assistant, operations coordinator, or similar role supporting senior leadership.
• Exceptional organizational, multitasking, and time-management skills, with the ability to prioritize competing demands.
• Strong interpersonal and communication skills; comfortable interacting with executives, staff, and external partners professionally.
• Experience coordinating complex projects or operations, ideally including construction, multi-location businesses, or service-based companies.
• Proficiency with calendar management, travel booking, and office software (Google Workspace, Microsoft Office, etc.).
• Self-starter with excellent problem-solving abilities, attention to detail, and the ability to work independently.
• Based in Baltimore, MD.

• Salary: $90,000–$100,000, commensurate with experience.
• This role offers the opportunity to operate at the heart of multiple businesses, gain exposure to executive decision-making, and be a key contributor to strategic growth initiatives, providing unmatched visibility and impact within the organization.