Project Assistant

Project Assistant – Intralox (Hanover, MD, Onsite)

• Assist with all planned and reactive needs from our Field Installation team which travels around the country installing multimillion-dollar automated conveyance systems in the E-Commerce Industry.
• Setting up, maintaining, and monitoring equipment.
• Track and submit team on-site work hours.
• Provide back up to preparation and shipment of documents/drawings/labels needed in the field.
• Documenting and following up on important actions and decisions from meetings.
• Ensuring project deadlines are met.
• Undertaking project tasks as required.
• Creates and streamlines processes and procedures for efficient and successful projects.
• Communicate with other departments as necessary to ensure group and company activities are synchronized and necessary processes are created/implemented.
• Attend appropriate training or self-trains to continuously improve skillsets.
• Reports to a supervisor.
• Procurement of various materials/items:
• Tools for new tool sets or replenishment of existing sets
• Submit request for repair of Hilti leased tools
• Accessory items such as pallet jacks, white boards, shelving units, tables/chairs
• Consumable items such as welding wire, caution/danger tape, saw blades, drill bits, buffing pads, grinding wheels, PPE gear, etc.
• Monitor Brady label rack to ensure min/max levels are being managed properly by vendor
• Administrative duties:
• Calendar management for team managers and provide support when needed.
• Set up, host and conduct meetings as needed.
• Booking conference rooms when needed
• Requesting lunch orders (and breakfast) for meetings as needed
• Document preparation and/or updating for meetings, team updates, etc.
• Note taking during meetings as needed
• Reserve work cubicles for incoming/visiting team members when needed
• Create and/or update documents via Smartsheet, Word, PowerPoint, Visio and Excel
• Assist with new hire onboarding and training:
• Set up pre-start call with new employees prior to start date to discuss what they can expect, travel, training, attire and answer any questions new employee may have
• Get a corporate card application completed by new hire prior to start date to have it processed and in hand on start date
• Provide link to expense reimbursement direct deposit form on start date to new employee
• Identify company phone preference prior to start date (iPhone or Samsung).
• Submit IT Service Hub ticket to obtain equipment and appropriate software prior to start date.
• Set up trainings with appropriate people/areas reserving conference rooms to conduct training.
• Create training itinerary to provide new employee as well as trainers.
• Create training binder with copies of all training materials and appropriate information needed.
• Conduct training with new employees on topics such as timecard submission, PTO request entries, booking travel/Concur booking tool, Amex corporate card account & management, Expense report creating and entry

• A high school diploma or GED equivalent.
• At least five (5) years of experience in an administrative role.
• Demonstrated ability to Self-Manage.
• Exceptional organizational, verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, PowerPoint, Excel, and Outlook.
• Competency in Smartsheet.
• Competency in MRP (Material Requirements Planning) system.
• Knowledge file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.
• Must be able to work a 6:00 am to 3:00 pm schedule and overtime as needed.
• Must be able to type 50+ words per minute.

• Previous administrative experience in the manufacturing, field installation, automation, and/or construction field.

Intralox’s benefit program includes health, dental, vision, and disability insurance, paid time off, 401K, flexible spending account, life and AD&D insurance, long term care, tuition reimbursement, and additional voluntary benefits.

Salary Range: $50,200 to $98,700.

EOE/M/F/Vet/Disabled