Project Assistant

Project Assistant Apply now

Location

Baltimore/Washington D.C.

Job Category

Administrative, Manufacturing & Production

Division

Intralox

Job Description (General Summary)

Intralox L.L.C., the world leader in conveyor equipment solutions utilizing modular plastic conveyor belts, has a position available for a Project Assistant at our Hanover, MD location. This is an onsite position.

Intralox is a division of Laitram, L.L.C., with an extensive portfolio of innovative products and services that improve lives and optimize business worldwide each day. Intralox's conveyance solutions enhance food safety, power e-commerce, and solve challenges for industries from automotive to industrial manufacturing to consumer goods.

Together, our 3,000+ global employees are reliable problem solvers, continuously developing and directly delivering solutions that have driven our customers' growth worldwide for more than 45 years. We consistently and sustainably work together to create long-term value by continuously improving products, services, and processes for our customers. Our award-winning customer service team provides comprehensive support and access to technical experts to deliver fast, reliable solutions.

Intralox was founded upon the principle of doing the right thing, by treating customers, employees, and suppliers with honesty, fairness, and respect. We aim as a company to practice these principles every day, which is why we have been consistently recognized for innovation and workplace excellence.

We listen objectively, think creatively, and deliver results. To learn more about our company culture, philosophy, and benefits, please visit our company page.

Job Responsibilities and Requirements

Responsibilities:

* Assist with all planned and reactive needs from our Field Installation team which travels around the country installing multimillion-dollar automated conveyance systems in the E-Commerce Industry.

* Setting up, maintaining, and monitoring equipment.

* Track and submit team on-site work hours.

* Provide back up to preparation and shipment of documents/drawings/labels needed in the field.

* Documenting and following up on important actions and decisions from meetings.

* Ensuring project deadlines are met.

* Undertaking project tasks as required.

* Creates and streamlines processes and procedures for efficient and successful projects.

* Communicate with other departments as necessary to ensure group and company activities are synchronized and necessary processes are created/implemented.

* Attend appropriate training or self-trains to continuously improve skillsets.

* Reports to a supervisor.

(1) Procurement of various materials/items:

* Tools for new tool sets or replenishment of existing sets

* Submit request for repair of Hilti leased tools

* Accessory items such as pallet jacks, white boards, shelving units, tables/chairs

* Consumable items such as welding wire, caution/danger tape, saw blades, drill bits, buffing pads, grinding wheels, PPE gear, etc.

* Monitor Brady label rack to ensure min/max levels are being managed properly by vendor

(2) Administrative duties:

* Calendar management for team managers and provide support when needed.

* Set up, host and conduct meetings as needed.

* Booking conference rooms when needed

* Requesting lunch orders (and breakfast) for meetings as needed

* Document preparation and/or updating for meetings, team updates, etc.

* Note taking during meetings as needed

* Reserve work cubicles for incoming/visiting team members when needed

* Create and/or update documents via Smartsheet, Word, PowerPoint, Visio and Excel

(3) Assist with new hire onboarding and training:

* Set up pre-start call with new employees prior to start date to discuss what they can expect, travel, training, attire and answer any questions new employee may have

* Get a corporate card application completed by new hire prior to start date to have it processed and in hand on start date

* Provide link to expense reimbursement direct deposit form on start date to new employee

* Identify company phone preference prior to start date (iPhone or Samsung).

* Submit IT Service Hub ticket to obtain equipment and appropriate software prior to start date.

* Set up trainings with appropriate people/areas reserving conference rooms to conduct training.

* Create training itinerary to provide new employee as well as trainers.

* Create training binder with copies of all training materials and appropriate information needed.

* Conduct training with new employees on topics such as timecard submission, PTO request entries, booking travel/Concur booking tool, Amex corporate card account & management, Expense report creating and entry

Position Requirements :

* A high school diploma or GED equivalent.

* At least five (5) years of experience in an administrative role.

* Demonstrated ability to Self-Manage.

* Exceptional organizational, verbal, written and presentation skills.

* Ability to work effectively both independently and as part of a team.

* Experience using computers for a variety…