Executive Assistant; Data Science & AI Institute

Join to apply for the Executive Assistant (Data Science & AI Institute) role at The Johns Hopkins University
.

• Coordinate calendars and arrange meetings and events.
• Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues. Record and draft minutes. Monitor and follow-up on action items.
• Organize committees and meetings on behalf of the executive(s).
• Assume full responsibility and accountability for carrying out and completing special projects and assignments.
• Work closely with and interact regularly with high-level staff, officers, and special guests.
• Represent the executive(s) in appropriate circumstances within the scope of the position’s responsibility.
• Schedule and prepare travel-related and other reimbursements as needed.
• Assist with files, letters, and preparation of departmental reports.
• Other duties as assigned.

• Provide direct administrative support to the Director of DSAI, including calendar management, scheduling, and document preparation.
• Serve as the first point of contact for the Director’s office, handling correspondence and confidential information with discretion.
• Assist the Senior Events Coordinator with event logistics, materials preparation, and scheduling.
• Support procurement, travel reimbursements, and budget tracking for the DSAI office.
• Help maintain office systems and communication workflows and coordinate front office operations.

• Bachelor’s Degree.
• Five years of progressively responsible experience providing administrative support with experience working on a wide variety of special projects and special assignments.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with JHU administrative systems such as SAP, Concur, and Success Factors.
• Familiarity with JHU administrative and financial systems.

• This position may occasionally require flexibility in hours to support early or late meetings or events.

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

• Calendar Management - Advanced
• Confidentiality and Discretion - Advanced
• Interpersonal Skills - Advanced
• Meeting Coordination - Advanced
• Office Procedures - Advanced
• Oral and Written Communications - Advanced
• Organizational Skills - Advanced
• Project Management - Intermediate
• Travel Coordination - Advanced

Title:

Executive Assistant
Role/Level/Range: ATO 37.5/03/OG
Starting Salary Range: $24.25 - $42.50 HRLY (Commensurate w/exp.)
Employee group:
Full Time

Schedule:

M-F, 37.5 days weekly
FLSA Status:
Non-Exempt

Location:

Hybrid/Mount Washington Campus
Department: DSAI Institute
Personnel area:
Whiting School of Engineering

Mid-Senior level

Full-time

Administrative

Higher Education