Assistant to Vice President Design and Construction Management

Duties & Responsibilities:

• Provide executive-level administrative support to the Vice President, including managing calendars, scheduling meetings, coordinating travel, preparing correspondence, and organizing documentation.
• Maintain and track division-wide project timelines, deliverables, and action items to ensure projects remain on schedule and within scope.
• Assist with the preparation of reports, presentations, Board of Regents updates, and briefing materials related to design, construction, and campus development.
• Coordinate communication between Design and Construction Management, Facilities, Procurement, Finance, and other university divisions.
• Serve as a primary point of contact for internal and external stakeholders seeking information or access to the Vice President.
• Support procurement and contract management processes, including tracking vendor agreements, RFQs/RFPs, invoices, and compliance documentation.
• Maintain organized digital and physical filing systems for plans, contracts, drawings, project documentation, and historical records.
• Assist with budget monitoring, cost tracking, and reconciliation of expenditures for multiple capital projects.
• Coordinate logistics for site visits, project meetings, committee meetings, and construction-related events.
• Conduct research, compile data, and prepare summaries to support decision-making on capital projects, sustainability initiatives, and design standards.
• Help ensure adherence to university policies, state regulations, and industry standards for construction, safety, and compliance.
• Perform other duties as assigned to support the efficient operations of the Office of Design and Construction Management.