Construction Administrator

Hours of Work

37.5 hours per week, Monday – Friday 9.00 am to 5.00 pm

Head Office, Ballymena

As Construction Administrator you will provide key administration to support to ensure the efficient running of the organisation. Based within the Contracts Administration team you will assist your colleagues in providing comprehensive support to the contracts managers, site teams, HSEQ manager and wider business as required.

The following list outlines the key tasks and duties of your role:

• Provide administrative support to the Contracts Admin team and site teams.
• Serve as the point of contact for site-related enquiries and effectively address issues to ensure smooth site operations.
• Ensure the accurate maintenance of project documentation on our IMS and other internal systems.
• Regularly audit project data to ensure compliance to company processes and industry standards.
• Prepare and issue subcontractor orders accurately and in a timely manner.
• Monitor the Chairman’s mailbox and manage correspondence as directed.
• Coordinate all aspects of travel and accommodation arrangements for staff cost-effectively.
• Assist with scheduling and coordinating meetings.
• Demonstrate a flexible approach to responsibilities.

This job description is not exhaustive and services only to highlight the main requirements of the post holder. The job description will be reviewed and may be subject to change.

Whilst experience working in the construction industry is beneficial, it is not essential.

• Minimum of 1 year’s recent experience in an administrative role within a busy office environment.
• Experience of using a data management system.
• Computer literate with strong competence in the use of Microsoft Office (Outlook, Word, Excel).
• Excellent interpersonal skills in person, writing and by telephone.
• Ability to work unsupervised, independently and as part of a team.
• Excellent time management and organisation skills.
• Excellent attention to detail, ability to consistently maintain a high level of accuracy.
• Flexible to meet the needs of the business.
• Full and clean driving licence for travel to sites as required.
• Experience working in the construction industry.
• Experience of using construction IMS system, Procore.
• RSA Stage II in word processing or equivalent.
• Ability to take minutes at meetings.

• 32 days annual leave
• Company Pension Scheme
• Life Insurance
• Income Protection
• Employee Assistance Programme
• Private Medical Insurance

Applications must be received by 25 January 2025.