Cashiering Lead

CANDIDATES ELIGIBLE TO APPLY: THIS RECRUITMENT IS AVAILABLE TO CURRENT ON-CAMPUS EMPLOYEES ONLY.

CLASSIFICATION TITLE:
Accounting Technician III

UNION CODE: R09

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: Step 1 $ 4,570 - Step 4 $ 4,850

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $4,570 - $6,658

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more. See our benefits website for additional information.

POSITION PURPOSE: Under the general direction of the Director of Accounting and Reporting Services – Student Financial Services (SFS), the Accounting Technician III (Cashiering Lead) performs accounting duties in the Cashiering area of Student Financial Services. The Cashier’s area collects all receipts, including credit card payments received by the University and its Auxiliaries. This position is responsible for leading this effort, including disseminating cash control and deposit procedures to departments and satellite cashiers, interpreting and applying a wide range of cash handling policies and procedures related to the University Cashier's Office, and communicating changes in university policies, CSU policy, State Administration Manual and departmental procedures to staff regarding audit and cash control service.

DUTIES & RESPONSIBILITIES:

SFS Lead Cashiering Operations

• Ensures campus receipts and funds are processed and recorded according to any applicable University policies.
• Performs ongoing maintenance of the cashiering system (Cash Net), including but not limited to adding item types, modifying existing item types, adding approved users, troubleshooting issues, and updates. Regularly provides training to other campus cashiers and other approved Cash Net operators on campus on an ongoing basis.
• Prepares and posts cashier entries (Cash Net), corrects errors, analyzes and interprets data as requested by management.
• Provides lead work direction and support to SFS Cashiering staff, technical/clerical staff, and student assistants including but not limited to, assigning daily work, reviewing work, answering questions from other cashiers and campus community, ensuring cashier coverage, scheduling of third-party courier services, coordination with HR and providing input on evaluations of SFS cashiers.
• Disburses, replenishes, and balances change fund drawer and reimbursements of petty cash vouchers as needed by campus community (students, staff, faculty).
• Completes surprise cash counts of departments and satellite cashiering locations.
• Creates and maintains online stores for processing of online sales (e-markets) with Cash Net and provides cashier perspective of integration of 3rd party software with Cash Net
• Responsible for payroll distribution, including but not limited to confirming delivery of payroll checks, logging payroll checks, pulling any checks requested from HR, and ensuring any satellite campus payroll checks are mailed timely. Oversees the escheatment process of payroll checks.
• Ensures all University deposits are accurately prepared and submitted to the bank on a timely basis by enforcing applicable cash handling University policies and procedures.
• Ensures any campus receipt received in the cashier’s office, including, but not limited to student payments, invoices, 3rd party payments, are posted to accounts in relevant software accurately and timely and processed in Cash Net.
• General Customer Service-related duties, including, but not limited to, answering emails, phone calls, providing directions to all campus community.

Reconciliation & Reporting

• Provides transaction data from Cash Net and supplemental documentation to management, 3rd party auditors, and campus users as requested.
• Submits banking, ADM (Runnercard), and parking reports and spreadsheets…