Procurement Expeditor

The Procurement Expeditor plays a critical role in enhancing operational efficiency by ensuring seamless material flow to support project timelines. This position is essential in managing and coordinating the timely arrival of materials, aligned to specifications and quantities, to prevent project delays or cost escalations. The mission centers on minimizing risks associated with delayed deliveries by identifying and escalating potential issues promptly, ensuring accurate tracking and documentation for financial forecasting, and maintaining clear material status visibility for the Project Team.

Through precise documentation and proactive issue identification, the Procurement Expeditor safeguards project continuity, optimizes resource use, and upholds high standards in procurement processes.

• Adherence to Policies: Adhere to department policy, procedures, and processes regarding material expediting activities and assignments.
• Critical Material Fulfillment: Promptly identify material issues that may cause construction delays (missing, backordered, damaged, wrong, delayed shipment, etc.). Coordinate with Foreman, Project Teams, Vendors and Transporters to escalate delivery concerns as needed. If alternate sourcing is required, coordinate material fulfillment with the Senior Buyer. (Notifications via email, phone calls, Outstanding Materials Report & Kojo Deliveries Report).
• Delivery Schedule Monitoring: Using the Future Deliveries Report, track and confirm material shipments, notifying job sites and warehouses of expected deliveries within the next 3-5 business days. Proactively follow up with vendors to identify potential delays. Escalate identified backorders or outstanding materials to ensure teams have the information needed to adjust plans if necessary.
• Purchase Order Reconciliation: Resolve material status discrepancies by ensuring accurate updates in the ERP system (Spectrum or Kojo PO Revisions) on need by dates, delivery dates, backorder dates, and material status (e.g. returned, canceled, bill and hold, hold for release, etc.). Maintain supporting documentation to reflect these updates, ensuring material statuses are accurately recorded on monthly financial projections and the Purchase Order Status Report.
• Returns and Adjustments: Manage returns of damaged, incorrect, or excess materials to ensure coordinating closely with vendors. Coordinate with vendors for replacements or credits, closely monitoring the return process to secure timely financial credits, which directly impacts project cost alignment. Expedite returns and adjustments as needed at job sites and warehouses to ensure the right materials reach the field promptly and monetary credits are received for excess materials, supporting both operational and financial objectives.
• Continuous Improvement: Meet department OKRs and champion process improvements to increase efficiency and reduce costs. Identify and implement best practices in procurement and material expediting processes.

• Weekly Check-ins: Conduct weekly meetings or check-ins with Foreman, Superintendents, and Project Managers to identify and escalate material discrepancies.
• Vendor Performance Tracking: Monitor and evaluate vendor performance in terms of on-time deliveries, correct material specifications, returns and credits, and responsiveness, escalating concerns as needed.
• Assist Procurement Coordinator: Occasionally provide POD entry support. Ensure information is accurate and supporting documentation is included.
• Perform Additional Duties
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  The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

• Minimum 2 years of electrical construction experience. Knowledge of electrical and solar construction materials is a plus but not required.
• Minimum 2 years of supply chain experience (preferred but not required) with a working knowledge of procurement techniques, procedures, policies, and accounting.
• Proficiency in using computers and Microsoft Office (Outlook, Word, Excel, etc.). Experience with Microsoft Excel VLOOKUP and Pivot Tables is a plus.
• Skilled in identifying potential issues early and escalating them appropriately to ensure smooth material flow and project success.

Pay Range: $25.00 - $35.00

Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered.

A-C Electric Company is an Equal Opportunity Employer; women, veterans, and minorities are encouraged to apply.