Admin Asst II

Overview

Admin Asst II (Finance) ✨ Support Our Team and Keep Operations Running Smoothly! ✨

Position: Admin Assistant II
Location: Remote - Bakersfield or Folsom, CA
Salary Range: $14 - $27/hr

• 3+ years of related administrative experience
• Strong organizational and clerical skills
• Ability to support daily service center operations under direct supervision

• Provide clerical and administrative support to service center staff
• Assist with daily operational tasks and documentation
• Help maintain smooth workflow and efficient office functions

• High school graduate or the equivalent combination of education and experience
• Previous clerical/secretarial experience is preferred; three to six months on-the-job training to learn the job
• Ability to operate CPU and peripherals
• Working knowledge of computer operations
• Standard business machines
• Good analytical ability and verbal communication skills
• Alphabetical and numerical filing ability
• Accurate typing or keyboarding skills
• Microsoft Office skills are preferred (Word, Excel, PowerPoint)
• Ability to coordinate work flow of other clerical employees
• Must complete continuing education requirements as outlined by Crawford Educational Services
• Transcription, statistics and memos
• Prepare billings and assemble work product for distribution
• Answers and directs incoming phone calls
• Greets visitors
• Open, index and sort all mail (incoming and outgoing)
• Prepares SISDAT inputs
• Photocopying, faxing and scanning functions as needed by the service center personnel
• Assists and/or relieves other clerical personnel for vacation, sick leave or as deemed necessary
• Assists in and/or performs general clerical/secretarial duties necessary to accomplish daily service center activities
• Performs general filing duties
• Assist as needed with the accounts payable and accounts receivable responsibilities within the specific service center operation. This may include calling, faxing, emailing and interacting with vendors and clients
• Maintains inventory control system for supplies
• Serves as a liaison between service center and corporate headquarters departments to provide direction for answering questions and solving problems
• Provides secretarial assistance for service center; serves as back-up support to administrative personnel
• Maintains vacation and sick leave records
• Operates and maintains CPU, controllers and peripherals
• Coordinates and directs problem determination to ensure system problems are properly analyzed, reported and resolved
• Maintains system problem log
• Assists local/remote service center and corporate headquarters personnel in obtaining system information
• Reports system and equipment malfunctions
• Assists in training of personnel
• Transmits and backs-up remote site data
• Keys, verifies, stores, processes and retrieves alpha and numeric data
• Prints checks, special forms and reports
• Collates and distributes reports
• Schedules workflow
• Maintains system/data security as deemed necessary by Information Technology personnel
• Follows up on and helps maintain the status diary of the Vehicle Appraisers and Heavy Equipment Specialists
• Upholds the Crawford Code of Business Conduct at all times
• Participates in special projects or performs duties in other areas as requested