Accounts Receivable Coordinator

Are you looking for a fast-paced, collaborative work environment with plenty of opportunities for career growth? If so, DPSI, an established multi-discipline firm of engineering, land surveying, inspection, construction and safety professionals might have the perfect opportunity for you! We’re seeking an assertive and detail-oriented Accounts Receivable Coordinator to join our Bakersfield office. DPSI offers an extensive benefits package, 401k options with employer matching, career development plans and more!

Please review the summary below to see if your skills would be a fit for our team.

The Accounts Receivable Coordinator is responsible for managing all aspects of accounts receivable, including invoicing, collections, and reconciliations to ensure timely and accurate processing of payments.

• Generate and distribute invoices to clients accurately and in a timely manner, in accordance with contractual terms and billing schedules.
• Monitor accounts receivable aging.
• Process client payments via checks and electronic transfers, and accurately apply payments to customer accounts.
• Review client and project setup for accuracy.
• Assist in month-end and year-end closing process.
• Review and implement process improvements as needed.

• Prepare and maintain accurate records and documentation related to accounts receivable, including client contracts, billing statements, and payment histories.
• Assist with the preparation of financial reports and analysis related to accounts receivable activities.
• Assist with month-end close process related to accounts receivable.
• Follow up with clients on outstanding invoices through email, phone calls, and other communication channels.
• Collaborate with project managers and other team members to resolve any billing issues promptly.
• Provide timely and professional responses to client inquiries regarding billing, invoices, and payment status, ensuring excellent customer service.
• Collaborate with the accounting team on ad hoc projects and initiatives to streamline processes and improve overall efficiency.

• Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Investigate and resolve any discrepancies.
• Remain up-to-date on industry best practices, regulations, and trends related to accounts receivable management.

• 3+ years of experience in Accounts Receivable, preferably in a professional services environment.
• 3+ years of experience working with Excel and other Microsoft Office applications.

• High School Diploma or GED equivalent
• Bachelor’s Degree in Accounting, Finance, Business Administration, or related field is preferred.
• Notary Public is preferred

• Strong analytical skills
• Ability to reconcile accounts accurately and identify discrepancies
• Knowledge of invoicing different types of projects (Fixed Fee, T&M, etc.)
• Ability to prioritize deadlines and multi-task
• Ability to work independently
• Knowledge of accounts receivable practices
• Experience in Deltek Ajera preferred

Working Condition: Normal working conditions absent extreme factors

Note: The statements herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.

DPSI is an equal opportunity employer committed to a diverse and inclusive workplace. We prohibit discrimination against any employee or applicant based on race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, genetic information, marital status, military or veteran status, or any other status protected by federal, state, or local laws.