Assistant to CEO

Overview

Reporting directly to the CEO, you will provide high-level administrative and operational support to the CEO and broader team. We are seeking a well-rounded, inquisitive, and proactive self-starter who takes ownership, thrives in a fast-paced environment, and is committed to delivering work of the highest quality.

You are open, flexible, and reliable, with a strong sense of responsibility. You enjoy working in a highly professional, multicultural environment and are motivated by ambitious goals and meaningful impact.

• Manage and prioritize the CEO’s calendar, ensuring optimal time allocation
• Organize and coordinate events, meetings, board sessions, and strategic engagements, including taking the lead in organizing our annual customer event in New York and other international events
• Serve as a primary point of contact between the CEO and internal/external stakeholders
• Draft, review, and refine professional correspondence, presentations, and communication materials
• Prepare agendas, briefing documents, research notes for CEO meetings
• Attend select meetings to capture minutes, decisions, and action items
• Arrange travels including flights, accommodation, and itineraries
• Manage travel expenses, reimbursements, events, and offsite meetings

We are looking for a proactive, detail-oriented self-starter who thrives in a dynamic and multicultural environment. You should be motivated by high standards and eager to take ownership. Ideally, you bring:

• Higher education or equivalent qualification
• 1-3 years of experience as an assistant or in a support role within a dynamic environment
• Fluent in both German and English
• Excellent proficiency in MS Office (Outlook, Word, Excel and PowerPoint)
• Strong communication skills and a solution-oriented mindset
• Strong organizational skills

We look forward to hearing from you. Please submit your complete application including CV, cover letter, references and degree certificates.