PA & Office Coordinator; Maternity Cover

Job Description

• Manage complex calendars, meetings, and domestic / international travel for the CEO and CFO
• Prepare, edit, and organize documents, presentations, reports, and correspondence
• Coordinate and track executive signature approvals (Docu Sign and wet ink)
• Act as a primary liaison between executives, internal teams, and external stakeholders, managing communications and follow-ups
• Provide front-of-house support by welcoming visitors, answering and directing calls, and managing reception operations
• Oversee office operations, including credit cards, travel systems, company vehicles, supplies, and vendor coordination
• Coordinate meetings, catering, lunches, and conference room logistics
• Support corporate events, team-building activities, and marketing initiatives
• Handle sensitive and confidential information with discretion and professionalism
• Support ad hoc requests, errands, and general operational needs as required

• Previous experience supporting senior management as an Executive Assistant, Personal Assistant, or Office Coordinator
• Experience with calendar management, travel coordination, and general office operations
• Exposure to event planning, marketing coordination, or corporate hospitality is a plus
• Strong organizational, multitasking, and attention-to-detail skillsli>
• Excellent communication, English & German mandatory, interpersonal skills for liaising with executives, teams, and internal / external stakeholders.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion and professionalism
• Reliable, proactive, adaptable, and able to work independently while supporting a team