Program Manager - College of Education and Behavioral Sciences

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

The Program Manager for CCSD and Social Work reports to the Program Directors of the College Counseling and Student Development (CCSD) program and the Bachelor of Social Work (BSW) programs. The Program Manager role also involves supporting the program directors and their departments, which includes managing communications with students and faculty, initiating adjunct faculty contracts and tracking their timekeeping, maintaining the budget and faculty workloads, tracking student progress in coursework and practicum/field work, supporting program events, developing systems and policies to streamline departmental operations, and other duties as assigned.

Required Education

• Master’s degree required in a related field (i.e.education, business, or leadership). Applicants who do not meet the educational requirement may substitute significant administrative work experience.

Required Experience

• Three to five years of administrative, program management, and/or budget experience showing progressively more responsibility for program development and implementation.
• Prior event planning experience is preferred.
• Knowledge of APU systems within multiple departments is preferred.

Primary Duties/Essential Functions

College Counseling and Student Development (CCSD) Program Support- 50%

• Oversees and plans the department’s activities and assists in the advising of students needing guidance.
• Coordinates and submits course schedules promptly to the Registrar. Manage edits and track changes within faculty workloads. Creates, routes, and tracks adjunct contracts. Update Student Services of Changes.
• Manage Adjunct timecards and department correspondence, and provides resources from university initiatives.
• Provides administrative support to the department’s chair, program directors, and faculty.
• Manages schedules and workloads for graduate student workers within the department
• Coordinates and facilitates special events for the department.
• Manages correspondence with students.
• Oversees program scheduling, calendar, and reservations.
• Track monthly and annual budgets within Adaptive Insight, providing the Program Director with a monthly budget summary analysis of spending patterns.
• Monitor restricted accounts and keep the Program Director apprised of status and trends.
• Oversee processes and support for the Concur system: credit card reconciliation, reimbursements, and travel requests. for all budget lines, provide weekly budget updates and spending projections)
• Assist the program director in the oversight and administration of the programs
• Manage the hiring logistics for all new adjuncts. Manages correspondence with both adjuncts and faculty.
• Records minutes in faculty meetings.
• Oversee the service and maintenance of all program resources, and assist in purchasing resources as needed.

Bachelor of Social Work (BSW) Program Support - 50%

• Responsible for maintaining a professional office atmosphere, responding to program inquiries, attending recruitment events, providing ongoing student services, and coordinating with other departments on campus.
• Act as a confidential assistant to the program director.
• Coordinate program calendar and meetings.
• Attend meetings; prepare and distribute minutes.
• Assist with special projects.
• Coordinate the student admissions, recruitment, and advisement process, and provide course and transfer information to prospective students.
• Coordinate with the admissions committee to review and process applicants, and manage up-to-date files.
• Manage and communicate student program changes and necessary forms with the registrar and admissions offices.
• Provide reporting to the registrar regarding new majors admitted to the program.
• Coordinate course scheduling and communication with the registrar’s office.
• Support the coordinator of field education as needed.
• Maintain the data and accuracy of all student files,…