Front Office Representative -PRN

Company Overview

Headquartered in Phoenix, IMS is a team of 500 employees and a physician‑led organization united through its providers’ commitment to high‑quality innovative health care. Each day is a new day for ground‑breaking ideas and unparalleled opportunity. Ours is a culture focused on what we can accomplish today, and where it can lead us tomorrow.

IMS is currently searching for a professional, compassionate and knowledgeable individual to fill the position of Front Office Representative for our Multi‑Specialty Clinic in Avondale. The Front Office Representative is responsible for providing support by assisting patients and their family members before, during and after their visit.

** This is a PRN position**

• Coordinates and manages physician clinic schedules
• Welcomes patients as they contact the office either personally or by telephone, and explains the services available, payment categories, and billing procedures
• Manages check‑in and check‑out functions. Verifies demographics of new patients and scans insurance cards for the medical file. Gives patient forms prior to meeting with the provider and verifies that the patient has completed the forms completely and accurately, including signature and date. Adds completed forms to the medical file
• Schedules prep day before verifying insurance/outstanding liabilities/medical record/informing patients of copay and deductibles
• Schedules appointments/tests/procedures. Directs walk‑in patients and emergencies as per established policies and procedures
• Receives direct and relays telephone messages
• Collects co‑pays. Reviews and verifies patient coverage of insurance or other agencies and computes the charges to be paid by the patient
• Collects deposits or co‑pays/deductibles prior to the patient being seen by the provider by established policies and procedures. Reviews account for balances due.
• Informs patients of their outstanding balance, collects said balance, and issues cash receipt when monies are collected
• Answers all incoming calls and routes them to the appropriate staff, phones must be answered within 3 rings and phone ring volume must be turned up to level 5
• Maintains and keeps an updated scanning/filing system
• Has an understanding of insurance referral processes
• Ability to multi‑task and execute delegated duties
• Performs other duties as assigned

Excellent customer service and communication skills

Ability to plan, coordinate and organize front office tasks and workflow

Excellent communication skills, ability to take initiative, work well with an established team

• Excellent organizational skills
• Computer skills using Microsoft software, scheduling software, and email applications
• Previous experience with Athena system a plus
• The ability to work in a constant state of alertness and in a safe manner

• At least 1 year of customer service skills and experience
• Bilingual Spanish/English a plus

• High School Diploma or GED

Joining IMS Care Center is more than saying “yes” to making the world a healthier place. It’s discovering a career that’s challenging, supportive and inspiring. Where a culture driven by excellence helps you not only meet your goals but also create new ones. We focus on creating a diverse and inclusive culture, encouraging individual expression in the workplace and thrive on the innovative ideas this generates.

Our hope is that each day you’ll uncover a new reason to love what you do. If this sounds like the workplace for you, apply now!

You can look forward to a generous compensation package including medical, dental, vision, short‑term and long‑term disability, life insurance, paid time off and a very lucrative 401(k) plan.

* IMS is a tobacco‑free work environment

IMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, disability status, sexual orientation, gender identity, age, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.