Recreation Coordinator

The City of Avondale is currently accepting applications for Recreation Coordinator in the Parks, Recreation & Libraries Department

The Recreation Coordinator plans, coordinates, and oversees assigned recreation programs and services, including classes, leagues, City-sponsored special events, and related sponsorship efforts that support community use of City parks, facilities, and public spaces. This position provides supervision of full‑time, part‑time, and seasonal staff; manages program planning and delivery; coordinates schedules and facilities; supports marketing and outreach efforts; and assists with assigned program budgets.

The role works collaboratively with internal departments, vendors, instructors, sponsors, and community partners to deliver safe, well‑organized, and accessible recreation opportunities.

• Develop, plan, coordinate, and monitor programs, classes, and events. Determine program location, transportation (if needed), equipment and supplies, appropriate paperwork and releases; hire, train, and supervise staff and volunteers; monitor allocated budget; research and incorporate nationally recognized trends, ideas, and standards; develop policies and procedures to monitor the effectiveness of the programming; ensure safety protocols are followed; collaborate with other cities and agencies;
  
  assist in facility management; purchase and care for program equipment.
• Supervise staff and event contractors to coordinate and plan city‑wide special events. This coordination may require attracting sponsors, locating and procuring equipment and entertainment, scheduling proper staffing, and complying with policy requirements.
• Provide administrative support by answering phones, interacting with the public, inputting purchase orders and petty cash amounts, ordering and maintaining supplies and equipment, and procuring equipment and supplies.
• Oversee all activity at designated locations such as parks, school facilities, ball fields, and other public facilities, including setting up facilities and areas for special events, sports leagues, classes, and related tasks to ensure program success.
• Recruit, train, motivate, evaluate, and promote teamwork with all staff. Coordinate positive customer service experiences for program participants and frontline staff training. Answer customer inquiries by phone, electronic delivery, or in person; provide resources and information; provide registration methods accommodating all citizens.
• Collaborate with school districts, non‑profit groups, citizens, and other departments to coordinate and promote activities and events.
• Ensure proper supervision and set up for activities at designated locations to ensure safety for all staff and attendees, including weekends, holidays, and evenings.
• Market and promote city‑wide programs, classes, and events. Create and disseminate marketing materials; utilize software to maintain class information; update information on the website and social media outlets; collaborate with other agencies to coordinate marketing efforts; produce content for a quarterly brochure. Create social media and marketing campaigns, update website, flyers, and email blasts to help market programs.
• Assist in planning the annual program budget. Forecast revenues and expenses for programs; authorize payments; monitor expenditures; recommend adjustments; evaluate program performance; develop and implement procedures for improved efficiencies; seek grant opportunities.
• Prepare program evaluation reports, evaluate the effectiveness of programs, and recommend change. Perform on‑site program inspections and evaluations to ensure compliance with program and safety policies and procedures. Monitor program compliance with related laws, policies, and regulations.
• Support the recruitment, securing, and ongoing management of sponsor ships and sponsor relationships that support recreation programs and City-sponsored special events. Maintain professional partnerships with sponsors, coordinate sponsor recognition and deliverables, and work collaboratively to support mutually beneficial relationships that enhance programs, events, and community…