Front Office Manager, Dental Education Clinic

South Florida State College is an open-access, higher education institution dedicated to providing a learning-centered environment through quality programs, training, and services. Working in partnership with organizations and communities, the college provides leadership and a comprehensive range of opportunities for the educational, cultural, and economic development of the service district.

SFSC is proud to be tobacco-free.

Job Description:

Full-time position to act as front office manager for the Dental Hygiene teaching clinic and provide clerical support in the Dental Education Program.

• Acts as front office manager/receptionist for the Dental Education teaching clinic overseeing daily office operations. Greets and directs prospective dental education students; gives clinical tours as needed.
• Assembles and maintains patient charts, ensures documents are properly completed and performs scanning of departmental files.
• Collects payments from patients, verifies charges are correct, and delivers daily receipts to cashier's office.
• Runs daily financial reports from Dentrix program and provides to director as needed.
• Organizes and maintains front office to ensure easy retrieval of patient information for student clinicians and faculty members.
• Verifies patient charts to ensure proper paperwork is current and in files; archives files when necessary.
• Oversees work-study student(s), including making assignments and providing training as needed.
• Monitors student compliance to clinic policies and procedures and completes subjective clinical evaluations, reports issues of noncompliance to director.
• Monitors student s patient outstanding balance lists; informs student of patient balance and ensures collection of balances at next clinical visit.
• Maintains Dentrix program and electronic databases of all patient chart forms, patient information, and clinic documents and information used in the dental hygiene teaching clinic.
• Generates correspondence to students and patients as directed by the director and/or faculty members.
• Assists faculty with auditing patient charts in accordance with program credentialing requirements.
• Assists faculty with preparation and distribution of teaching materials to students and patients.
• Assists in completion of patient surveys in cooperation with the Institutional Research Department.
• Creates and maintains appointment books and patient call lists; ensures books are updated and lists are accurate and rotating.
• Records, transcribes, and distributes weekly faculty meeting minutes.
• Purchases office supplies and maintains appropriate inventory of needed clinic, lab, and office supplies.
• Serves as liaison between dental education faculty and various other departments and vendors, when needed, to maintain clinic equipment.
• Contributes to unit planning, assessment, and college institutional effectiveness efforts.
• Acts in accordance with local, state, and federal laws/regulations as well as College policies and procedures.
• Performs other duties as assigned.

Educational: Associate or higher degree in a related field preferred.

Experiential: Minimum of one (1) year of office experience performing day-to-day administrative activities required; preferably in a dental office. Dental office management experience and use of Dentrix software strongly preferred.

Other: Computer literacy in word processing required; experience using electronic spreadsheet and database software preferred. Strong interpersonal skills with all age groups required.

Posting Date: January 30, 2026

Starting Annual Salary Range: $33,287 - $36,550 ($16.00 - $17.57 per hour)

Final date to receive applications: February 22, 2026

SOUTH FLORIDA STATE COLLEGE IS AN EQUAL ACCESS/EQUAL OPPORTUNITY INSTITUTION

You may be eligible for Veteran s Preference. Click here for the Veteran s Preference Claim form to determine your status. If eligible, complete the form and upload it along with your DD214 (or other comparable document) in the "Add/Update Document" section of the application process.

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