Operations Manager VA
Job in
Austin, Travis County, Texas, 78716, USA
Listed on 2026-02-01
Listing for:
JTCCS Careers
Full Time
position Listed on 2026-02-01
Job specializations:
-
Real Estate/Property
-
Administrative/Clerical
Job Description & How to Apply Below
About the job (Operations Manager VA, Remote)
Operations Manager Virtual Assistant
Location:
Remote, based in the Philippines
Hours:
Must be available full-time during Austin, TX business hours (CST/CDT)
Industry: Real Estate (Brokerage, Investment, or Property Management)
Requirements- 3+ years experience as an operations manager, executive virtual assistant, or transaction coordinator, preferably supporting a U.S.
-based real estate company - Strong understanding of U.S. real estate processes including:
- Listings and MLS platforms
- Transaction coordination
- Contract timelines (TREC forms a plus)
- Title, escrow, and mortgage processes
- High-level proficiency with tools such as:
- CRM:
Follow Up Boss, Hub Spot, Salesforce, or similar - Project Management:
Asana, Click Up, Trello - Document Tools:
Docu Sign, Dotloop, Google Workspace, Microsoft Office - Exceptional English communication skills (written and spoken)
- Detail-oriented with strong organizational and time management abilities
- Proactive and capable of working independently with minimal supervision
- Able to handle confidential information with discretion
- Oversee daily operations and ensure smooth workflow for the real estate team
- Manage transactions from contract to close:
- Coordinate with title companies, lenders, buyers, and sellers
- Track deadlines, schedule inspections/appraisals, and ensure compliance
- Maintain and update CRM systems, follow-up trackers, and reporting dashboards
- Coordinate broker and agent calendars, meeting prep, and inbox management
- Support marketing efforts:
- Prepare property listings
- Schedule social media and email campaigns
- Coordinate with photographers, designers, and vendors
- Assist in onboarding new agents or VAs, creating SOPs, and optimizing systems
- Previous remote experience supporting a U.S.
-based real estate team or brokerage - Knowledge of Texas real estate market or TREC guidelines (a plus)
- Familiarity with Quick Books or similar for basic bookkeeping or expense tracking
- Experience with U.S. tax reporting support (e.g., 1099 prep) is a bonus
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