Interim Manager, Board & Executive Affairs

Interim Manager, Board & Executive Affairs

Austin Community College

Austin Community College is a public two‑year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, promoting student success and community development by providing affordable access to higher education and workforce training.

The Manager of Board and Executive Affairs provides direct executive support to the Chief of Staff and operational support to the Chancellor and Board of Trustees, ensuring effective communication, compliance with state requirements, and coordination of high‑level administrative and governance functions.

• Serve as liaison between the Chancellor's Office and the Board of Trustees, providing information, addressing confidential issues, and staffing the Board Office.
• Attend all official Board meetings, work sessions, and retreats to record and transcribe official minutes.
• Develop and distribute Board agendas and packets in compliance with the Texas Open Meetings Act.
• Coordinate posting of meeting notices and maintenance of Board policies in partnership with TASB.
• Compose and edit complex documents including minutes, resolutions, and public communications.
• Manage the Board's operating budget, purchasing, reimbursements, and travel logistics.
• Maintain records, files, and digital tracking systems for Board actions and institutional information.
• Ensure timely and accurate updates to Board websites, archives, and the Board Portal.
• Coordinate special events and retreats, including scheduling, materials, and logistical support.

• Provide high‑level administrative, research, and project coordinationRnd
• Manage scheduling, correspondence, and follow‑up for cabinet‑level meetings.
• Support cross‑divisional projects, policy initiatives, and strategic communications.
• Track execution of institutional priorities and assist in monitoring project deliverables.

• Coordinate the Chancellor's schedule, meetings, and events to ensure alignment with institutional and Board priorities.
• Draft and edit correspondence, presentations, and reports on behalf of the Chancellor.
• Duty exxi follow‑up on Chancellor and Board directives, maintaining documentation and accountability systems.
• Oversee budget tracking, purchasing, and other administrative functions within the Chancellor's Office.
• Prepare executive and Board reports, dashboards, and presentations for strategic planning and accountability.

• Ensure compliance with the Texas Open Meetings Act, Texas Public Information Act, and related state and college policies.
• Partner with the Office of General Counsel on policy interpretation and public information requests.
• Maintain official governance records and ensure transparency and accuracy of gpointer documentation.

• Leverage digital tools such as Board Docs, Diligent, and Google Workspace to enhance document management and transparency.
• Identify and implement process improvements for efficiency, accuracy, and communication.
• Maintain awareness of emerging technologies, including artificial intelligence, and their potential application to governance and administrative services.
• Perform other duties as assigned.

• Bachelor's degree in Public Administration, Political Science, Business Administration, Higher Education Administration, Communications, or a related field.
• Two (2) years of directly related professional experience in executive administration, board/governance affairs, or public‑sector compliance and policy management.
• Knowledge of Texas Government Code, Texas Open Meetings Act, Texas Public Information Act, and Robert's Rules of Order.
• Understanding of governance structures and higher‑education operations.
• Experience with records retention, preservation, and documentation practices.
• Experience in office administration, event planning, and project management.
• Experience in budget management, purchasing, and fiscal…