Facilities Manager

Job Title

Facilities Manager

The Facility Manager (FM) will provide strategic leadership and hands‑on technical management for the facilities organization across the Austin Organization inclusive of highly technical, laboratory environments. This role emphasizes mechanical, electrical, and plumbing (MEP) systems and engineering‑driven solutions to ensure optimal building performance and reliability. The FM is responsible for the day‑to‑day execution of technical operations, including preventive and predictive maintenance programs, energy management, and compliance with engineering standards.

The position requires deep technical knowledge to oversee complex building systems, troubleshoot critical infrastructure, and implement innovative solutions that align with client objectives.

• Execute and maintain a rigorous, client‑defined maintenance program, adjusting activities as needed to align with site conditions and evolving laboratory environments
• Ensure compliance with quarterly financial plans as they align with preventative maintenance and operational activities.
• Critical / analytical review of equipment failures, equipment efficiency, and equipment optimization with focus on process improvement and preventing unplanned outages.

• Ensure the day‑to‑day operations of the facility(ies) or campus, including custodial, life‑safety, engineering, site services, and general maintenance, are implemented and carried out in a manner consistent with C&W policies and client directives
• Manage all contracts to ensure they are reviewed on a regular basis and are bid out as required; verify that invoices match contract pricing
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties
• Respond positively and promptly to requests from building tenants and occupants. Oversee the implementation of ongoing contract programs to constantly assess tenant and occupant needs and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA&™s)
• Ensure that all site‑specific documentation and reports are completed accurately and on time, including (and as applicable):
  Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As‑built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year‑end Performance Report, and other reports and documentation, as required
• Prepare, review, and give initial approval and as needed all budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(ies) or complex.
• Coordinate the preparation and publication of the annual budget, quarterly reforecast, and business plans
• Assist in the development of capital budgets for the property. This includes contributions towards a five‑year plan of maintenance, facility improvement, and cost reduction initiatives
• Collect, analyze and report statistical data as may be required to provide accurate and current assessment of facility management objectives
• Hire, train and motivate facility personnel. Maintain positive staff relations. Conduct or approve performance evaluations for staff
• Thoroughly familiar with the management contract and all requirements contained therein
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims, as required

Communication Proficiency (oral and written) Technical Proficiency Problem Solving/Analysis Leadership Teamwork Orientation Relationship Management Financial Management

• Bachelors degree in Facilities Management, Corporate Real Estate, Project Management, or Business Administration required

• A minimum of 5-7 years of commercial high‑rise, campus environment, and/or property portfolio…