Facilities Maintenance Coordinator

About Austin Regional Clinic

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of Central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members:
Medical, Dental, Vision, Flexible Spending Accounts, Time Off, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance and Development. For more information visit Austin Regional Clinic Careers.

Under the direction of the Facilities Maintenance Manager, the Facilities Maintenance Specialist is responsible for supporting facility‑related requests and the activities of maintenance technicians, vendors and contractors engaged in a variety of duties which may include HVAC, mechanical, electrical, carpentry, plumbing, painting, building, grounds, janitorial and equipment maintenance. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

• Participates in receiving facility‑related purchase orders where applicable.
• Reconciles any facility‑related purchase order/invoice discrepancies.
• Processes purchase requisitions for approval by Facilities Maintenance Manager.
• Maintains files for agreements, purchase orders, construction projects, inventories and other activities as requested.
• Places work orders for all facility locations.
• Issues access cards and keys and revises listings for all facility locations.
• Communicates with internal customers regarding service requests and outside vendors pertaining to orders.
• Creates and maintains follow‑up files for supported personnel for monitoring and tracking of projects and ongoing activities.
• Assists in planning, coordination and participates in the work of maintenance technicians, vendors and contractors responsible for facility construction, renovation and maintenance.
• Inspects and assures work performance for exactness, neatness and conformance to applicable policies and procedures, safety, fire, federal, state and local codes.
• Establishes schedules and methods for providing facility maintenance services; identifies resource needs; reviews needs with appropriate management staff.
• Maintains a scheduled preventative maintenance and safety inspection program for all facilities and equipment including HVAC, fire, mechanical, electrical and other medical equipment.
• Participates in the development of goals and objectives as well as policies and procedures; makes recommendations for changes and improvements to existing standards, policies and procedures; participates in the implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures.
• Participates in the preparation and administration of the facility maintenance budget; submits budget recommendations; monitors expenditures; prepares cost estimates; submits justifications for equipment; monitors budget expenditures.
• Monitors and controls supplies and equipment; orders supplies and tools as necessary.
• Attends training in facility maintenance and safety methods, procedures and techniques.
• Coordinates special assigned projects as needed.
• Assists in the preparation of various contracts, requests for proposals and reports.
• Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of facility maintenance; incorporates new developments as appropriate into programs.
• Investigates complaints and recommends corrective action as necessary to resolve complaints related to vendors and outside parties.
• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.
• Regular and dependable attendance due to teamwork, face‑to‑face interaction with patients and/or working with equipment.
• Follows the core competencies set forth by the Company, which are available for review on CMSweb.
• Works holiday shift(s) as required by Company policy.

• Performs other duties as assigned.

Required: High school diploma or equivalent. Must have five (5) or more years of experience in construction and/or general maintenance of facilities with emphasis on mechanical, electrical, carpentry, plumbing, painting, building, grounds and equipment maintenance activities.

Preferred: A two‑year degree or two‑year of formal training beyond the high school level in general maintenance and repair or closely related area(s) is preferred.

Monday - Friday 8AM - 5PM

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.