Executive Legal Secretary – Transactional and Litigation

Executive Legal Secretary – Transactional and Litigation

Austin, Texas

Full-Time

If you are a highly conscientious, detail-obsessed, quietly ambitious professional who derives deep satisfaction from being the operational backbone of elite attorneys and running complex legal work flawlessly behind the scenes, then this job is for you. You will enjoy flexible schedule and be part of the growth of the Austin office of a well established law firm

The Executive Legal Secretary is responsible for providing a full range of administrative support to multiple attorneys in the Transactional and Litigation Sections. The Secretary must have the ability to work in a cooperative, positive manner with all co-workers, clients, and attorneys and must observe confidentiality in all matters relating to the Firm.

Essential functions are primarily job duties that employees must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Prepares draft documents such as briefs, complaints, motions, subpoenas, and summonses, using firm templates and information from attorneys.
• Coordinates multi-documents for filing, formatting as appropriate for each court (consistent with litigation filing requirements). E-files in both State and Federal courts, as needed.
• Enters and maintains all case information in Court Alert (dates, reminders, etc.)
• Prepares notebooks, binders, exhibits, and other documentation as needed.
• Opens new client/matter files and runs conflict checks in coordination with the New Business Intake team.
• Organizes and maintains all documents in the document management system. Maintains documents in an efficient and effective manner.
• Coordinates document management with either Litigation Support Managers or by saving to the appropriate file management location.

• Bachelor's degree preferred.
• 3-5 years Transactional and Litigation experience required. Mid-to-large size firm preferred.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel), document management systems (Net Docs), billing software (Carpe Diem) and expense software (Chrome River).
• Solid experience working in ECF and Texas state e-filing systems. Familiarity with state and federal rules and procedures.
• Ability to prepare complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, indices, table of contents, table of authorities, etc.
• Strong attention to detail, proofreading skills, organizational skills, and ability to manage time effectively. Excellent interpersonal and communication skills and the ability to collaborate well in a team.

We offer a supportive and flexible work environment that values work–life balance, including comprehensive health benefits and three weeks of paid vacation. Beyond competitive compensation, employees enjoy a relaxed, casual workplace culture and the unique opportunity to be part of the firm’s initial expansion in Austin. This role provides meaningful growth potential, allowing you to develop alongside the law office and grow with the position over time.