Legal Operations Coordinator

About Lumenci Lumenci is a fast-growing legal-tech startup transforming how organizations identify, protect, and monetize their intellectual property (IP) assets. Trusted by global innovators, top legal teams, and emerging disruptors alike, we’ve analyzed over 70,000 patents, supported 175+ IP litigation matters, and earned recognition in the IAM Strategy 300 for our work with leading firms and startups.

Overview

Join our legal operations team as a Legal Operations Coordinator
. Support clients, advisors, executives, and office needs through legal research, document preparation, client communications, scheduling, vendor coordination, and general admin tasks. Thrive in a dynamic, tech-driven environment at the intersection of law and innovation; high performers gain autonomy and advance quickly.

• Conduct legal research, summarize findings, and assist with IP litigation matters.
• Draft, proofread, and format legal documents, contracts, and correspondence using tools like Adobe Sign and Microsoft Office.
• Manage client communications, schedule meetings, track deadlines, and coordinate calendars for internal and external stakeholders.
• Handle light office admin: organize files (digital/physical), manage supplies, process mail/deliveries, and support vendor relations as needed.
• Own and optimize legal workflows, templates, and checklists across IP litigation and consulting matters.
• Track matter metrics (workload, timelines, vendor tasks) and produce simple reports for leadership.
• Perform general office coordination to ensure smooth day-to-day operations in our hybrid Austin office.

• Bachelor’s degree or equivalent in legal studies, business, or related field (paralegal certificate preferred but not required per Texas standards).
• 2-4 years in legal support, paralegal, legal operations, or professional services roles.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Excellent communication (written/verbal) and advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).

• Experience with litigation support, IP matters, or case management tools
• Proven office coordination experience (scheduling, vendor management, file organization, client service).
• Familiarity with legal tech/AI tools for research, document automation, or workflow optimization.
• Local to Austin, TX for hybrid work (2-3 days/week in office).

• Organized, discreet, and proactive with impeccable professional integrity.
• Tech-savvy problem-solver who thrives coordinating complex workflows and stakeholders.
• Quick learner excited to master IP litigation operations and grow into strategic legal ops responsibilities.
• Energized by startup pace and mission-driven work shaping the future of IP asset management.

• Work with a team of top-tier experts and legal professionals in IP consulting
• Advise top executives and industry leaders on patent strategy and IP litigation
• Shape the future of telecom IP through research, advisory, and high-stakes negotiations

• Lead business growth initiatives with high autonomy and strategic influence
• Work with a high-caliber team of technical and legal experts
• Access opportunities for executive leadership roles as Lumenci continues to expand globally

• Competitive executive compensation with performance-based incentives
• Comprehensive benefits package, including health insurance, wellness leave, parental leave, disability insurance, life insurance, and 401(k)
• Flexible work arrangements – hybrid (Austin, TX)

Skills:

organizational skills, attention to detail, familiarity with litigation, verbal communication, familiarity with IP law, client communication, legal research, legal assistance, initiative, legal administration, management, written communication, administrative coordination