Business Control Specialist

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** Join Ferrovial:
Where Innovation Meets Opportunity
**** Ferrovial**, we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets:
Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4

Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy.
** Cintra
* * is the highways business unit of Ferrovial, one of the world’s leading infrastructure operators committed to developing sustainable solutions. Today, its portfolio includes nearly 1,200 miles of managed highways globally, representing a total global investment in roadway improvements of over $24.8 billion.
We provide the maximum value in each project, managing all phases of the life cycle of our state-of-the-art infrastructure assets, such as the 407 ETR in Canada, the Managed Lanes LBJ and NTE in Texas, I-77 in North Carolina, I-66 in Virginia and our projects in Europe, South America, and India.#
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* Job Description:

** This role manages all document lifecycle stages for Cintra Toll Services LLC, ensuring compliance with policies and contract requirements, including invoicing and change orders, product documentation, escrows, budget tracking and processes and procedures. It collaborates with legal, accountancy, project, and department managers to support project and contract execution, provides training, and serves as the main contact for system management queries.
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* Essential Duties and Responsibilities:

*** Own and manage the central repository, working in a contract management role to ensure that all paperwork is drafted and implemented, as per national and company-wide policy compliance policies. The candidate will manage the document lifecycle from start to finish.
* Create and maintain a contract management system internally to simplify the workflow related to contracts.
* Maintain rigorous and organized records of all contract-related communications and documentation for established contracts and those in progress (change orders, amendments, deliverables). Ensure the traceability of all documents to their corresponding contracts.
* Continuously assess and enhance operational workflows and documentation practices to improve efficiency, accuracy, and consistency across systems and teams.
* Inform parties involved in contract negotiations (project managers, legal, customers and vendors) to renewals or extensions and track all formal communications between Cintra and various accounts.
* Review and manage new and pending invoices, and support monthly budget reporting and financial tracking.
* Work with the compliance manager to ensure that the processes and the evidence of the different controls established by the company are properly registered and available.
* Ensure key company documents are securely stored in the central repository, with the latest versions readily accessible and compliant with escrow requirements.
* Responsible for maintaining auditable records in an organized and systematic way
* Establish a documented procedure to define the controls needed for the identification, storage, protection, retrieval, retention, and disposition of records.
* Prevent unintended use of obsolete documents and apply suitable identification to them if they are retained for any purpose.
* Control receipt of documentation and records for the purpose of centralized collection, distribution, filing, and tracking of project related documents
* Maintain distribution lists and distribute project related documents to appropriate parties for review, comment, or approval within applicable time frames.
* Provide system administration of document control software, maintenance of security and groups, and training of personnel, troubleshooting and reporting any system errors with loss of functionality to IT support systems.
* Perform other duties as the supervisor may deem necessary.
** Qualifications (Knowledge, Skills & Abilities):
** To perform this job successfully, an…