Preboarding Specialist- I9 Processor

Pre-boarding Specialist (I-9)
Location:
Austin, TX 78759
Duration: 6 Months
Hybrid role (Tue, Wed, Thurs in office/week)

Pre-Screening Questions:
What is your experience processing I9's?
What is your experience with Workday?
What is your experience processing I9's in Workday?

The I-9 Pre-boarding Operations Specialist (Contractor) is a critical member of the on-boarding team, responsible for ensuring that all new hires meet employment eligibility requirements in accordance with federal law.
This role is heavily focused on I-9 documentation review, verification, and compliance, while also supporting broader pre-boarding functions to ensure a smooth and compliant on-boarding experience.
The ideal candidate will be meticulous in reviewing documentation, highly organized in tracking and updating records, and proactive in resolving discrepancies or missing information. This position requires a strong understanding of I-9 requirements, E-Verify processes, and related compliance regulations, along with the ability to manage high volumes of pre-boarding tasks in a fast-paced environment.

Responsibilities:

• Complete I-9 processing for all new hires, including Section 1 and Section 2 review, document review, and verification in compliance with the Immigration Reform and Control Act (IRCA)

• Maintain up-to-date knowledge of federal I-9 and E-Verify regulations and ensure all verifications are completed within mandated timelines

• Audit and monitor I-9 forms for accuracy, completeness, and timely submission, identifying and resolving discrepancies promptly

• Support pre-boarding operations by creating and auditing employee profiles in HR systems, ensuring all required documentation is accurately recorded

• Track and follow up on outstanding pre-boarding and I-9 tasks, escalating issues when necessary to maintain compliance

• Coordinate with internal teams on start date changes and other pre-boarding dependencies (e.g., background checks, immigration, pre-hire tasks)

• Manage workload to meet critical compliance deadlines and service-level agreements

• Maintain strict confidentiality of sensitive employee information

• Assist in continuous improvement of I-9 and pre-boarding processes to increase efficiency and compliance

Basic Qualifications:

• 4 years of corporate, administrative, or HR operations experience

• Proficiency with Microsoft Office Suite (Excel, Outlook, Word)

• Bachelor's Degree or equivalent work experience preferred

Preferred Qualifications:

• Hands-on experience with I-9 employment eligibility verification and E-Verify processing

• Strong knowledge of I-9 compliance regulations and best practices

• Experience in high-volume onboarding or HR operations environments

• Familiarity with HRIS and ATS platforms (e.g., Workday, Smart Recruiters)

• Exceptional attention to detail, particularly with legal and compliance documentation

• Ability to manage competing deadlines while maintaining accuracy

• Strong interpersonal and written communication skills with the ability to work with stakeholders at all levels

• Ability to troubleshoot and resolve compliance or system issues independently

• Collaborative team player who can operate with minimal supervision

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