Preboarding Specialist

Payrate: $30.00 - $35.00/hr.

The I-9 Preboarding Operations Specialist (Contractor) is a critical member of the onboarding team, responsible for ensuring that all new hires meet employment eligibility requirements in accordance with federal law. This role is heavily focused on I-9 documentation review, verification, and compliance, while also supporting broader preboarding functions to ensure smooth and compliant onboarding experience. The ideal candidate will be meticulous in reviewing documentation, highly organized in tracking and updating records, and proactive in resolving discrepancies or missing information.

This position requires a strong understanding of I-9 requirements, E-Verify processes, and related compliance regulations, along with the ability to manage high volumes of preboarding tasks in a fast-paced environment.

• Complete I-9 processing for all new hires, including Section 1 and Section 2 review, document review, and verification in compliance with the Immigration Reform and Control Act (IRCA)
• Maintain up-to-date knowledge of federal I-9 and E-Verify regulations and ensure all verifications are completed within mandated timelines
• Audit and monitor I-9 forms for accuracy, completeness, and timely submission, identifying and resolving discrepancies promptly
• Support preboarding operations by creating and auditing employee profiles in HR systems, ensuring all required documentation is accurately recorded
• Track and follow up on outstanding preboarding and I-9 tasks, escalating issues when necessary to maintain compliance
• Coordinate with internal teams on start date changes and other pre-boarding dependencies (e.g., background checks, immigration, pre-hire tasks)
• Manage workload to meet critical compliance deadlines and service-level agreements
• Maintain strict confidentiality of sensitive employee information
• Assist in continuous improvement of I-9 and preboarding processes to increase efficiency and compliance

• 4+ years of corporate, administrative, or HR operations experience
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word)
• Bachelor’s Degree or equivalent work experience preferred
• Hands-on experience with I-9 employment eligibility verification and E-Verify processing
• Strong knowledge of I-9 compliance regulations and best practices
• Experience in high-volume onboarding or HR operations environments
• Familiarity with HRIS and ATS platforms (e.g., Workday, Smart Recruiters)
• Exceptional attention to detail, particularly with legal and compliance documentation
• Ability to manage competing deadlines while maintaining accuracy
• Strong interpersonal and written communication skills with the ability to work with stakeholders at all levels
• Ability to troubleshoot and resolve compliance or system issues independently
• Collaborative team player who can operate with minimal supervision

The typical base pay for this role across the U.S. is: $30.00 - $35.00/hour
. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages.

Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus.

Sick leave and mobile phone reimbursement provided based on state or local law.

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