Administrative Manager

The People Operations Manager provides strategic oversight of departmental HR operations and leads major projects to ensure compliance, efficiency, and a positive employee experience. This role balances tactical HR support with high-level planning to advance organizational goals.

Strategic Talent Management & Recruitment Oversight:
In collaboration with Director and Chair, oversee departmental recruitment strategy, ensuring alignment with organizational goals. Develop and approve position descriptions, job requisitions, and external postings. Provide expert guidance to hiring managers on job profiles, compensation structures, and relocation packages. Ensure seamless onboarding and integration of new employees, fostering a positive and productive transition experience. Supervise and mentor administrative support in executing tactical recruitment tasks.

Workforce Administration & Compliance:
Direct and monitor all employee and affiliate appointment processes, including student assignments and hourly appointments. Establish protocols for tracking staff end dates and ensure timely renewals and extensions in Workday. Oversee payroll compliance for hourly staff and manage reclassifications, compensation adjustments, and separation processes. Ensure adherence to university policies and regulatory requirements across all HR transactions.

Performance Management & Compensation Planning:
Drive the annual performance evaluation cycle for the department, ensuring timely completion and compliance. Collaborate with Business Affairs to develop merit increase strategies and prepare submission materials for COLA Dean’s Office. Immigration & Global Mobility:
Oversee visa application and extension processes for departmental staff, including J-1, H1B, and permanent residency cases. Partner with Texas Global to ensure compliance and develop strategic filing plans. Maintain current knowledge of immigration regulations through ongoing training.

Other Duties as Assigned:
Contribute to departmental initiatives and special projects, leveraging expertise to improve processes and outcomes.
* Bachelor's degree with at least 5 years of management experience within a large organization.
* Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
* Extensive experience with HRIS systems (e.g., Workday or similar platforms).
* Strong written and verbal communication skills.
* Ability to work independently to manage multiple tasks, prioritize effectively, and meet deadlines.
* Ability to work collaboratively with cross-functional teams and maintain confidentiality.
* Customer service oriented with a proactive and professional demeanor.
* At least two years of experience with HR processes.
* Experience working in a higher education or academic department setting.
* Advanced experience with Workday HR functions.
* Knowledge of university policies and procedures related to HR, payroll, and student employment.
* Familiarity with visa processing, I-9 verification, and background check procedures.
* Ability to interpret and apply institutional, state, and federal HR regulations.
** Start Here, Change the World
** At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture.

Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world.

Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world.

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** Comments and Inquiries:
** Email comments to hrscxas.edu. For questions or concerns regarding equal opportunity only, contact .Additional information for applicants can be found on the Human Resources web page: .  For more job information, call the Human Resource Service Center at , or toll-free at .
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