Human Resources Specialist w Recruiting Support

Company: Rugiet ()

Location: Austin, TX (Hybrid)

Rugiet Health is a fast-growing, Austin-based direct-to-consumer telemedicine company revolutionizing men's and women's health and hormone optimization. We are committed to democratizing access to best-in-class compounded medications through a bespoke digital experience, combining luxury service with clinical excellence. Our small but passionate management team has deep industry experience in Clinical, Marketing, and Technology verticals. We are a disruptive force in the US healthcare market, constantly innovating to provide personalized solutions for a healthier, more fulfilling life.

We are seeking a highly organized, proactive, and detail-oriented Human Resources & Recruiting Specialist to join our rapidly growing team. This role will be instrumental in supporting both our talent acquisition efforts and key HR operational functions, ensuring a seamless experience for both candidates and employees. You will play a crucial role in helping us scale efficiently, attract top talent, and maintain our vibrant company culture during a period of significant growth.

If you are a versatile HR professional with strong recruiting coordination skills, thrive in a fast-paced environment, and are passionate about supporting an innovative healthcare company, we encourage you to apply!

• Onboarding & Offboarding: Coordinate and facilitate the onboarding process for new hires, including preparing new hire packets, coordinating IT setup, conducting HR orientations, and ensuring a smooth transition into the company. Support offboarding logistics as needed.
• HRIS Management: Maintain accurate employee data within our HR Information System (HRIS), processing new hires, changes, and terminations.
• Employee Support: Serve as a frontline resource for basic HR inquiries from employees regarding policies, benefits, and general HR processes, escalating complex issues to appropriate team members.
• Compliance Support: Assist with ensuring HR processes and documentation comply with federal, state, and local employment laws and regulations.
• Program Support: Support various HR initiatives and programs, such as employee engagement activities, performance management cycles, and benefits administration.
• Documentation: Assist in developing, organizing, and maintaining HR documents, policies, templates, and employee handbooks.

• Full-Cycle Coordination: Own the end-to-end interview scheduling process, including coordinating complex calendars, sending invitations, and managing logistics for all candidate interviews (phone, video, in-person).
• Candidate
  
  Experience:
  
  Ensure a positive and seamless candidate experience from initial contact through offer acceptance, providing timely communication and acting as a primary point of contact for candidate inquiries.
• ATS Management: Maintain meticulous data integrity within our Applicant Tracking System (ATS), ensuring all candidate information, interview feedback, and process stages are accurately recorded.
• Job Posting & Sourcing: Assist in drafting, posting, and refreshing job requisitions across various job boards, social media platforms, and university career sites. Conduct initial resume screening and basic sourcing to identify qualified candidates.
• Reporting: Generate regular reports on recruiting metrics (e.g., time-to-fill, source of hire, candidate pipeline status) to help optimize our talent acquisition strategies.
• Offer Process Support: Prepare offer letters, background check initiation, and new hire paperwork, ensuring accuracy and timely delivery.

• 2-4+ years of combined experience in Human Resources Coordination, Recruiting Coordination, HR Operations, or a similar generalist role.
• Proven experience owning interview scheduling and managing candidate pipelines efficiently.
• Proficiency with Applicant Tracking Systems (ATS) and HR Information Systems (HRIS).
• Exceptional organizational skills and meticulous attention to detail.
• Strong verbal and written communication skills, with a professional and friendly…