Project Manager, TV ​/ Film Production, Music ​/ Audio Production

Own shows from signed proposal through final invoice. You will lead cross-functional planning, convert designs into executable plans, build realistic schedules and budgets, coordinate labor and vendors, and run show days with calm, decisive leadership. Success looks like frictionless pre-production, clear handoffs, tight comms, and wrap-ups that improve the next one.

Translate scope, CADs, and riders into buildable plans with timelines, room-by-room equipment lists, and power loads

Create project schedules and Run of Show documents using the Limitless room-per-row layout standard

Lock logistics: docks, access, power, rigging points, generator sizing, parking, security, fire watch, overnight storage

Issue and track POs and COIs. Confirm venue rules and permitting. Coordinate vendors and rentals

Drive internal kickoffs and tech briefs. Clarify deliverables, constraints, and show-critical risks

Build labor plans and calls in Lasso. Assign leads and multi-ops. Balance in-house vs freelance mix

Manage project budgets and margins in Current RMS. Track actuals vs estimate and raise flags early

Approve time, manage per diems, and reconcile expenses post-show with Quick Books and receipts

Serve as the primary hub of communication between Account Manager, General Manager, client, and show technicians

Run weekly client check-ins. Drive decisions, dependencies, and content deadlines

Collect assets via the Show Advancing Form and maintain a single source of truth

Lead load-in, build, rehearsal, show, and strike. Enforce build order sequencing and safety

Run cue-to-cue with audio, lighting, video, and stage teams. Lock sound checks and changeovers

Make informed calls on-site. Keep the schedule realistic, pivot when needed, document change orders

Oversee strike and load-out protection of venue and gear

Capture learnings, update SOPs, close out in Current RMS, and support invoicing within 3 business days

Lead internal post-mortems with actionable improvements

Current RMS for quoting, inventory, opportunities, and documents

Lasso for labor scheduling and crew communication

Trello for project boards and status

Google Workspace, Ring Central, Slack

Zapier-driven workflows and Elementor web forms for asset intake

Quick Books for expense reconciliation and invoice support

3–5 years managing live event or touring productions at scale with AV integration

Strong technical literacy across lighting, audio, video, LED, power, and rigging fundamentals

Proven experience building crew plans, reading CADs, and advancing shows with venues and clients

Command of budgeting, margins, and change order discipline

Calm, direct communicator who sets expectations and holds teams accountable

Comfortable with early mornings, late nights, weekends, and travel as needed

Location: Austin, Tx

30 days Project boards are clean, dates accurate, comms timely. You can run internal kickoffs without hand-holding

60 days Labor calls run smoothly, ops issues are flagged early, and load-in sequences are predictable

90 days You deliver two multi-room shows on margin and on time. Clients and internal teams see you as the clear point of contact

On-time milestones and load-in completion rate

Labor variance within target band

Change orders captured and approved before scope creep lands on site

Positive client and internal feedback on communication and clarity

Full time Monday to Friday with show-driven evenings and weekends

Salary plus performance bonus tied to project margin and communication effectiveness

Paid time off

Compensation:

• Base salary of $75, based on experience.