Assistant Director of Auxiliary Programs - Transportation and Asset Management

Why St. Michael’s Prep?

Located in the hills of southwest Austin, Texas, St. Michael’s Catholic Preparatory School is an outstanding co‑educational Independent Catholic school serving students from Pre‑Kindergarten through 12th grade in Austin, Texas. The Lower School comprises PreK 3‑4th grades, the Middle School houses grades 5‑8, and the Upper School contains grades 9‑12. We are distinguished by our Catholic tradition, a welcoming and diverse community, excellent academic programs and a variety of extracurricular activities.

We are one community, on two campuses, with three divisions, united in our commitment to put students first as we educate them in mind, body, and spirit.

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Job Type: Full‑time

The auxiliary department is responsible for developing, promoting, and managing programs that generate additional revenue for the school and provide added value for our students, families, and the community. This includes the following programs.

• After‑School Care and Enrichment
• Academic Competitions
• Campus Store
• Facility Rentals
• Transportation
• Summer Camp

The Assistant Director of Auxiliary Programs – Transportation and Asset Management will serve in a leadership position within the Auxiliary Department and St. Michael’s Catholic Preparatory School by leading all transportation services. Additionally, this position will lead the collaborative planning and designation of facility rentals and other Auxiliary Department programs, including but not limited to summer camp and after‑school enrichment. This is a full‑time, salaried position.

Afternoon, evening, and weekend hours will be required.

• Transportation
• Be familiar with and adhere to all Texas Department of Transportation laws, mandates, and regulations.
• Lead in the recruitment, hiring, onboarding, and scheduling of bus drivers for field trips and extra‑curricular activities.
• Maintain driver records to ensure all drivers are properly licensed, including but not limited to CDL license, physical examinations, safety seminars, drug testing, etc.
• Schedule and manage fleet operations for transporting students to and from field trips and extra‑curricular activities.
• When necessary, schedule charter buses for transporting students to and from field trips and extra‑curricular activities.
• Maintain positive relationships with repair shops, charter companies, tow companies, etc.
• Ensure that all drivers are keeping records for each trip, including, but not limited to, seating charts, pre‑ and post‑trip inspections, etc.
• Ensure all vehicles and trailers are properly registered and maintained. When necessary, schedule and deliver the bus fleet to and from repair shops.
• Ensure all vehicles are properly cleaned, suitable, and ready for use.
• When necessary, serve as a driver.
• Assist in the purchase of new modes of transportation.
• Confirm receipts and payments of fuel, service, repair, etc.
• Facility Management
• Collaborate and communicate with other SMP departments and school leadership to determine facility availability for auxiliary department programs, such as facility rentals, summer camp, after‑school enrichment, etc.
• Prior to the signing of the rental agreement, confirm logistics and necessary equipment with the rental client.
• When necessary, schedule janitorial, security, technical expertise, etc.
• Prior to a rental event, and in accordance with the rental agreement, ensure the rental agreement has been signed, a verified certificate of insurance has been filed, and the rental payment has been made.
• Ensure all rental events are added to the school calendar after the rental agreement has been signed.
• Communicate with rental clients to ensure proper event set up and equipment needs.
• In cooperation with the Assistant Director of Auxiliary Programs – Customer Experience and Retail and other auxiliary department staff, serve as the site‑admin during rental events.
• Additional Duties
• Display positive attitude and pride in work, and represent the organization in a positive manner.
• Work independently and work under minimum supervision.
• Additional duties as assigned.

• Possession of a valid CDL.
• Ability to…