Administrative Associate, College of Natural Sciences

Job Posting

Title:

Administrative Associate, College of Natural Sciences

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- Hiring Department:

College of Natural Sciences

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- Position Open To:

All Applicants

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- Weekly Scheduled

Hours:

40

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- FLSA Status:

Non-Exempt

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- Earliest

Start Date:

Jan 01, 2026

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- Position Duration:

Expected to Continue

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- Location:

AUSTIN, TX

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- Job Details:

General Notes

The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. We are committed to being a community that celebrates the dignity of every individual, honors differences and lets each person know that they belong. What starts here really does change the world.

For more information about the College of Natural Sciences, please visit (Use the "Apply for this Job" box below)..

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Assist the Program Manager with support and student services, including collaborative management of day-to-day operations, event planning and oversight of student workers. To advance our core mission of fostering wellness, belonging, and success for all students.

Responsibilities

* Assist with logistics and coordination of summer orientation, Gone to Natural Sciences, and other events.

* Assist with the hiring, training, scheduling, and supervision of student assistants. Oversee all student worker activities and responsibilities.

* Oversee processing of University and College forms; maintain conference room schedules and daily operations, supply and storage rooms; provide administrative support as needed to advisors and counselors.

* Provide an enhanced customer service experience to a diverse population of stakeholders of the CNS Student Division, non-academic coordinators and the Natural Sciences Advising Center, with a primary focus on creating an inclusive environment while aiding students, explaining and enforcing policies and procedures, and provide resources and College information to current students.

* Other duties as assigned, including supporting special projects and staffing events within CNS.

Required Qualifications

At least one year experience at the Administrative Assistant level with a Bachelor's Degree. Student customer service. Capability to use technology on a daily basis. Strong written and verbal communication skills. Strong interpersonal skills, with the ability to effectively communicate and build relationships with both peers and students.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than the required amount of experience in higher education. Ability to think strategically and interact tactically with student populations in an effective and empowering manner. Demonstrated ability in working with cross-functional teams, including coordinating work and driving change at all levels of the organization. Strong problem solving and critical thinking skills. Comfort with ambiguity and changing priorities.

Salary Range

$45,000 + depending on qualifications

Working Conditions

* Physical Tasks:
Repetitive use of a keyboard at a workstation.

Required Materials

* Resume/CV

* 3 work references with their contact information; at least one reference should be from a supervisor

* Letter of interest

Important for applicants who are NOT current university employees or contingent workers:
You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:
As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application.

The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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- Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for…