Construction Admin & Estimating Lead

ADLA Studio is a landscape design-build firm serving Austin and the Texas Hill Country. We design thoughtful outdoor spaces and build them with a skilled in-house crew and trusted long-term subcontractor partners. We are hiring a Construction Admin & Estimating Lead to strengthen construction operations through scheduling coordination, estimating, procurement, change order management, and clear client communication.

• Assist in building, maintaining, and communicating weekly installation schedules
• Coordinate crews, subcontractors, deliveries, and vendors to support steady job progress
• Manage procurement timing, including ordering materials and confirming delivery schedules aligned with weekly work plans
• Conduct regular site visits to monitor progress, confirm sequencing, and anticipate upcoming needs
• Maintain accurate and current project information within team software (Asana)
• Perform quantity takeoffs from plans for full projects and small enhancements
• Build and update estimates in LMN Estimating Software (training provided if needed)

• Own and manage change order documentation and pricing coordination from field discovery through client approval
• Track project costs against approved estimates and identify labor, material, and scope variances
• Maintain alignment between schedule execution and financial performance

• Maintain an active understanding of each project’s current status relative to schedule and budget
• Identify potential risks to schedule or cost performance and support early corrective coordination
• Provide clear, timely updates on project performance indicators

• Serve as a primary point of contact for construction-side client coordination and others
• Communicate clearly with clients, field teams, designers, and subcontractors to confirm decisions and next steps

• Estimate specialized horticultural-focused maintenance scopes
• Coordinate recurring maintenance scheduling and related client communication

• Track and report key operational metrics related to schedule adherence, cost performance, production progress, and estimating accuracy

• 3+ years experience in landscape construction, residential construction, estimating, or construction coordination
• Strong understanding of construction sequencing and field logistics
• Ability to manage multiple active projects while maintaining clarity across schedules, procurement, budgets, and communication
• Clear written and verbal communication skills
• Comfort working both in the office and in the field
• Familiarity with scheduling or project tracking tools (Asana or similar)
• Ability to use AutoCAD for quantity takeoffs and minor plan adjustments
• Experience with estimating software (LMN, Aspire, or similar)

• Weekly schedules are accurate, current, and consistently executed
• Materials and subcontractors are coordinated in alignment with field production
• Change orders are processed promptly and documented clearly
• Projects maintain strong cost performance with limited budget variance
• Actual labor and material costs remain aligned with approved estimates