Global Procurement Specialist

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry‑focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team‑oriented, and ready to innovate. We work seamlessly across practices, offices and around the world.

This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Procurement Specialist is responsible for acquiring goods and services for the firm in a cost‑effective and efficient manner. This role is crucial to ensuring that the firm has the necessary resources to operate effectively whilst maintaining budgetary constraints. The role scope encompasses a wide range of activities, including onboarding new suppliers, negotiating contracts, managing supplier relationships and ensuring compliance with procurement policies and procedures.

This position reports to the Manager, Procurement. It is ideally located in Austin, Dallas, or Houston, Texas. The role requires presence in office from time to time pursuant to the firm’s hybrid work policy.

• Conduct market research and identify potential suppliers by evaluating their capabilities.
• Issue Request for Information (RFI) to research a supplier’s business, offerings and solutions.
• Issue Request for Proposal (RFP) to evaluate structured responses to project requirements and potentially lead to vendor selection.
• Issue Request for Quote (RFQ) to compare pricing and product specifications.

• Negotiate strong commercials, achieving cost savings and cost avoidance where possible.
• Negotiate terms and conditions that comply with stakeholder requirements and relevant laws, collaborating with General Counsel, Data Protection Officer and Information Security team.
• Manage contract and vendor through their entire lifecycle.
• Liaise with stakeholders at all levels to ensure the best outcome on all contracts.

• Maintain vendor contact details and related documentation.
• Keep the contract database updated in collaboration with other procurement colleagues.
• Act as an advisor, ensuring stakeholders understand contract inclusions and exclusions.
• Help train and mentor technical staff on commercial matters.
• Run financial credential checks.
• Work with manager to improve and implement procurement processes.
• Collaborate with manager and stakeholders on strategic contract management.

• Build and maintain strong relationships with vendors to ensure supply chain reliability.
• Communicate regularly with suppliers to address issues, monitor performance and explore collaboration opportunities.
• Maintain existing key vendor relationships and onboard new suppliers as required.
• Run periodic contract governance meetings as required.

Ensure that all procurement activities comply with internal policies, procedures, and external regulations, including ethical standards. Manage risks associated with supplier performance and ensure contracts are legally sound.

• Liaise with vendors for quotations, ensuring they can meet all requirements and that prices are competitive.
• Coordinate with internal stakeholders to ensure procurement processes are followed and deadlines are achieved.
• Follow governance processes to obtain correct approvals.
• Create and issue Purchase Orders detailing items, quantities and pricing.
• Confirm receipt of orders and track status to ensure timely delivery, addressing delays or discrepancies.

• Analyze costs associated with purchases to maximize value while staying within budget.
• Help reduce costs where possible.
• Work with Finance teams to ensure contract costs are correct and industry aligned.
• Track savings and cost avoidance.
• Collaborate with manager on strategic cost savings.

• Track spending and savings.
• EVALUATE supplier performance and generate management reports.

• Assist Procurement Management…