TCOLE – Contract Specialist V

Contract Specialist V

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Resumes are not accepted in lieu of State of Texas application.

The mission of the Texas Commission on Law Enforcement, as a regulatory State agency, is to establish and enforce standards to ensure that the people of Texas are served by highly trained and ethical law enforcement, corrections, and telecommunications personnel.

TCOLE’s Finance Division manages the agency’s fiscal operations with precision and accountability. The team oversees budget planning, financial reporting, procurement, and contract management while ensuring compliance with state regulations. Through meticulous financial stewardship, our Finance Division provides the foundation that enables TCOLE to support law enforcement excellence and maintain transparency in the allocation of resources across Texas.

The Texas Commission on Law Enforcement (TCOLE) is seeking a Contract Specialist V to join the Finance Division located at 6330 E HWY 290, Suite 200, Austin, TX.

The Contract Specialist V performs highly advanced (senior-level) purchasing and contract management work. They are responsible for contract management and development; evaluates a broad range of contracts and serves as a technical expert, overseeing and performing work on a variety of contracts, including complex contracts. They work under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

The salary range is $70,000 — $85,000.00. The Job Class for this position is 1986 and salary group is B24.

• Develops, manages, and monitors complex procurements and contracts, including conducting needs assessments, preparing specifications, and negotiating terms.
• Creates and maintains solicitation documents, templates, scoring instruments, and purchasing documentation while ensuring compliance with legal and regulatory requirements.
• Evaluates purchasing documentation, tracks budgets, reviews invoices, and monitors the complete purchasing cycle for compliance and fiscal responsibility.
• Coordinates procurement-related activities including meetings, pre-proposal conferences, team briefings, evaluation scorings, risk assessments, and post-award meetings.
• Develops contract administration policies and procedures while monitoring legal and regulatory requirements.
• Advises internal and external stakeholders on contract administration, policies, and procedures.
• Identifies and cultivates vendor relationships, including with Historically Underutilized Businesses (HUBs).
• Recommend updates for solicitations, contract language, and other contract related documents.
• Resolve audit exceptions by defining causes of errors and recommending appropriate dispositions.
• Perform quality control reviews to ensure compliance with legal and regulatory requirements.
• Conduct needs assessments to determine requirements for the purchase of goods or services.
• Monitors purchases and contract performance by examining billings, financial data, and documentation for compliance with rules, regulations, laws, and terms of contracts.
• Serves as a liaison to ensure consistent program, legal and financial requirements.
• Supports finance department functions; may act as backup purchaser.
• Other duties as assigned.

Travel up to 10% of the time.

Occasional lifting or carrying by dolly of heavy items (up to 50 lbs.)

• Bachelor’s degree from an accredited college or university in business administration, financial management or related field.
• Must obtain certification as a Certified Texas Contract Manager (CTCM) or Certified Texas Contract Developer (CTCD) within six (6) months of employment.
• Must obtain both Certified Texas Contract Manager (CTCM) or Certified Texas Contract Developer (CTCD) within twelve (12) months of employment. At least four (4) years of experience in procurement or contract management.
• Education and experience can be substituted for each other on a year-for-year basis.

• Knowledge of state…