Senior Supply Chain Coordinator

Overview

Join to apply for the Purchasing Coordinator role at Austin Regional Clinic: ARC

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members:
Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit

The overall role of the Purchasing Coordinator is to ensure that appropriate products and services for designated areas of responsibility within Austin Regional Clinic, Covenant Management Systems, and related entities (“organization”) are acquired and delivered in the most timely, cost effective, and efficient manner. The Purchasing Coordinator is required to be the subject matter expert in his/her designated area of products and services.

Drives cost saving initiatives for the organization by negotiating best contract pricing and terms with suppliers within designated area and ensures the application of best practices that meet or exceed industry standards. Responsible for implementation of new supplier contracts including communication and coordination with all impacted parties. Develops and prepares routine and ad hoc reports for the organization as needed.

Develops and maintains ongoing supplier performance evaluations to ensure optimum service and value for the organization in supplier relationships. Maintains excellent customer service with all departments within the organization and with external suppliers. Carries out all duties while respecting patient confidentiality and promoting the mission and philosophy of the organization.

• Communicates with all parties as to the status of products and services required for the organization to maintain an efficient and effective operation and to support and facilitate ongoing quality patient care.
• Collaborates with internal customers to understand operations and their needs. Together with Purchasing management, works to align supply chain support for those operations with the organization’s strategic direction to ensure maximization of efficiency and overall cost effectiveness.
• Receives requests for specific products or services from within the organization and determines if the request is appropriate. Based on the needs assessed in collaboration with internal customers, identifies and researches prospective suppliers. Obtains price quotes for final products or services and initiates a purchase order.
• Prepares and evaluates Requests for Proposals (RFP) for suppliers, as needed. Assists Purchasing Manager and Senior Purchasing Coordinator in review of proposals and in negotiation of pricing and terms.
• Manages and processes timely the day to day clinic and department internal stock requisitions.
• Ensures order quantities are reasonable based on customer’s operations and appropriate for storeroom on hand inventory.
• Ensures proper customer is selected and the order is coded properly in the Purchasing system.
• Provides follow-up with customers to ensure orders are being fulfilled accurately and, if not, works with internal Purchasing staff to identify process issues and implement improvements.
• Communicates inventory backorder issues to the customer and internally within the Purchasing department to reduce delivery time.
• Helps to maintain the perpetual inventory system by facilitating good order management, placing timely stock reorders, supporting the daily cycle count, and ensuring customer returns are processed properly via the inventory system.
• Performs cycle counts daily and annual physical inventory count.
• Maximizes the use of available contracts including the utilization of GPO (Group Purchasing Organization) contracts. Evaluates potential alternatives when available including use of generics, substitutes, or value-added services. Works proactively with appropriate Operations personnel on the acceptance and use of…