Office Manager

General Description

As directed by the Executive Director of the Access to Justice Commission, responsible for maintaining financial and accounting records, administering projects as assigned and maintaining records concerning such projects as appropriate, tracking and maintaining office supplies and providing administrative support for the Texas Access to Justice Commission (TAJC).

• Assists with budgetary oversight needs and financial matters such as accounts payable, invoicing, reimbursements, and records of funds donated to the Texas Access to Justice Foundation or Texas Bar Foundation.
• Provides administrative and logistical support for events, including meetings, programs, conferences, and training sessions, including processing reimbursements and handling registrations.
• Coordinates staff meetings, including preparing project status updates and making arrangements for such meetings as required.
• Provides administrative support to the TAJC Executive Director and staff on projects and initiatives.
• Supports TAJC meetings, committees, and related activities, including invitations, logistics, agendas, and minutes.
• Proofreads and copyedits reports, publications, and other written materials to ensure accuracy and clarity.
• Maintains, in cooperation with counsel, the office records retention schedule.
• Manages office supplies and off-site inventory, including monitoring, organizing, and replenishment.
• Assists with communication with and responding to or directing for response inquiries from the public and other interested parties in a professional and helpful manner.
• Performs other responsibilities as assigned by the Executive Director.

College degree preferred. Requires a minimum of two years related work experience, including experience in financial/budget/accounts payable. Must be proficient in oral and written communication with high degree of diplomacy and discretion. Must be flexible and able to perform multiple tasks concurrently. Must be proficient with personal computers and software, including MS Word, Access and Excel. Prior experience with or in the legal system preferred.

Ability to speak Spanish preferred.